Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
Learn more about Allen...
Word has this nifty tool that counts the number of words in your document for you. The only problem is, it doesn't count all words. For instance, if your document contains text boxes, the word count tool won't include any text in the word boxes in the overall word count for the document. This can be a real problem, particularly if you are using text boxes to implement a special document element, such as sidebars.
There is a way around the problem, however. You can count all the words in the main portion of your document as you normally would, and then write down that number. Then move the insertion point into a text box. If you run the word count tool, Word returns the number of words in that text box. If you select multiple text boxes before running the word count tool, then Word returns the count of all words in all the text boxes you selected. If you are using linked text boxes, then you don't have to select them all, but you do need to move the insertion point into the last text box in the series. When you add together the word count in the main document, plus the word count for any text boxes, you will have the word count for the entire document.
If you use text boxes a lot, the above process can get rather bothersome. If you prefer, you can create a macro that will automate the process for you. The following macro determines the word count in the main document, and adds to it the word count for each text box in the document. The result is a total word count, as described above.
Sub TxtBxCount() Dim i As Integer Dim TxtWrds As Range Dim TxtWrdsStats As Long Dim ToTxtWrds As Long Dim Lngwords As Long Dim ToWords As Long Lngwords = ActiveDocument.BuiltInDocumentProperties(wdPropertyWords) For s = 1 To ActiveDocument.Shapes.Count Set TxtWrds = ActiveDocument.Shapes(s).TextFrame.TextRange TxtWrdsStats = TxtWrds.ComputeStatistics(Statistic:=wdStatisticWords) ToTxtWrds = ToTxtWrds + TxtWrdsStats Next ToWords = Lngwords + ToTxtWrds MsgBox ("The document has " & Format(ToWords, "##,##0") & " words.") End Sub
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1658) applies to Microsoft Word 97, 2000, 2002, and 2003.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!