Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Getting a Warning for Markup.

Getting a Warning for Markup

by Allen Wyatt
(last updated February 9, 2013)

The Track Changes feature in Word is a great editing tool, as it allows you to show the changes made in a document over time. A related tool, Commenting, allows you to insert comments in a document for any number of reasons. You might not want to share your changes or comments with others, or to print documents that contain these types of markup. In that case, Word includes a way that you can double-check to make sure you don't do this. (This feature was introduced in Word 2002; it won't work in Word 97 or Word 2000.) Follow these steps if you are using Word 2002 or Word 2003:

  1. Choose Options from the Tools menu. Word displays the Options dialog box.
  2. Make sure the Security tab is displayed. (See Figure 1.)
  3. Figure 1. The Security tab of the Options dialog box.

  4. Make sure the Warn Before Printing, Saving, or Sending a File That Contains Tracked Changes or Comments check box is selected.
  5. Click on OK.

With this check box selected, Word displays a warning if you try to print, save, or e-mail a file containing either comments or change marks. Since comments and change marks are considered confidential information in many organizations, this option is on the Security tab. (Some people might think it belongs on the Track Changes tab or the Edit tab.)

You should know that selecting this option only presents a dialog box if you do the e-mailing of the document using the menu options in Word. If you close Word and then send the document as an attachment to an e-mail message, no warning is provided.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3443) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Getting a Warning for Markup.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Working with Table Columns and Rows

Need to add or delete columns and rows from a table? It's easy to do using the tools provided in Word.

Discover More

Stubborn Foreign Languages

Word is a program designed to work in and with multiple languages. This can lead to some problems, however, for those users ...

Discover More

Replacing a Group on a Ribbon Tab

Don't like the way that the ribbons are arranged? Getting them changed can be more of a challenge than you may want to ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Printing without Track Changes Marks

If your document has a lot of markup visible in it, you may want to print a copy of the document that doesn't reflect those ...

Discover More

Showing Only Added Text with Track Changes

Do you want to change how Track Changes displays the markup in your document? Here's how you can completely hide deleted text ...

Discover More

Examining Tracked Changes in a Macro

The Track Changes feature in Word is very handy when you need to see what edits are made to a document. Using a macro you can ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.