Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Getting a Warning for Markup.
The Track Changes feature in Word is a great editing tool, as it allows you to show the changes made in a document over time. A related tool, Commenting, allows you to insert comments in a document for any number of reasons. You might not want to share your changes or comments with others, or to print documents that contain these types of markup. In that case, Word includes a way that you can double-check to make sure you don't do this. (This feature was introduced in Word 2002; it won't work in Word 97 or Word 2000.) Follow these steps if you are using Word 2002 or Word 2003:
Figure 1. The Security tab of the Options dialog box.
With this check box selected, Word displays a warning if you try to print, save, or e-mail a file containing either comments or change marks. Since comments and change marks are considered confidential information in many organizations, this option is on the Security tab. (Some people might think it belongs on the Track Changes tab or the Edit tab.)
You should know that selecting this option only presents a dialog box if you do the e-mailing of the document using the menu options in Word. If you close Word and then send the document as an attachment to an e-mail message, no warning is provided.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3443) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Getting a Warning for Markup.
Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!
Track Changes is a valuable Word tool that allows you to automatically mark changes in your document. This is a great ...
Discover MoreThe Track Changes feature in Word is very handy when you need to see what edits are made to a document. Using a macro you ...
Discover MoreWhen changes are made in a document with Track Changes turned on, each author's changes are normally shown in a different ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2018 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: 
Comments