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Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Underlining Quoted Text.
For some documents, you may have the need to underline information within quotes. For instance, for some legal documents you may need to find all material surrounded by quotes, and then make the information between the quotes underlined. This is different from regular prose writing, where you would use either underlines or quotes, but not both.
If you have a need to search for all quoted text and make it underlined, you can use the following macro. It searches for quote marks and when it finds one, it underlines everything up to the next quote mark. Note that it will not actually underline the quote marks themselves.
Sub UnderlineQuoted() Dim bDelQuotes As Boolean Dim bMvRt As Boolean Selection.HomeKey Unit:=wdStory ' controls deletion of quote marks bDelQuotes = False With Selection.Find .ClearFormatting .Text = Chr(34) .Replacement.Text = "" .Forward = True .Wrap = wdFindStop .Execute End With While Selection.Find.Found Selection.MoveRight Unit:=wdCharacter, Count:=1 ' switch on selection extend mode Selection.ExtendMode = True bMvRt = True ' find second quote of this pair Selection.Find.Execute If Selection.Find.Found Then Selection.MoveLeft Unit:=wdCharacter, Count:=1 If Len(Selection.Range.Text) > 0 Then ' make it underlined Selection.Font.Underline = True ' delete quote marks, if appropriate If bDelQuotes Then Selection.Cut Selection.TypeBackspace Selection.Delete Unit:=wdCharacter, Count:=1 Selection.Paste bMvRt = False End If End If End If Selection.ExtendMode = False If bMvRt Then Selection.Collapse Direction:=wdCollapseEnd Selection.MoveRight Unit:=wdCharacter, Count:=1 End If Selection.Find.Execute Wend End Sub
Pay attention to the setting of the bDelQuotes variable. If set to False (as it is here), then the quote marks themselves are not deleted by the macro. If you change the value of the variable to True, then the macro gets rid of the quote marks in the document. Note that it only gets rid of the quote marks if it actually underlines text between those quote marks.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1589) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Underlining Quoted Text.
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