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Keeping Paragraphs on the Same Page

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Keeping Paragraphs on the Same Page.

For some types of documents you may not want your paragraphs to smoothly flow from one page to the next. Instead, you may want to make sure that any given paragraph appears all on one page or another. I require this type of formatting quite often in letters, legal documents, and proposals.

Word includes a formatting feature that allows you to ensure that paragraphs stay together without a page break in the middle of them. You apply this format characteristic by following these steps:

  1. Select the paragraph or paragraphs you want affected by the formatting change. (If you want the change to a single paragraph only, you can simply make sure the insertion point is within that paragraph.)
  2. Choose Paragraph from the Format menu. Word displays the Paragraph dialog box.
  3. Make sure the Line and Page Breaks tab is selected. (See Figure 1.)
  4. Figure 1. The Line and Page Breaks tab of the Paragraph dialog box.

  5. Make sure the Keep Lines Together check box is selected.
  6. Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1433) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Keeping Paragraphs on the Same Page.

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Comments for this tip:

John Licharson    05 Oct 2016, 23:49
My document is made up of these multi line text blocks, each of which I want to keep intact on the same page

I have done this for all of the many blocks of several lines of text.

However, when I insert a new block of text or couple of lines between any of these different blocks, the - presumably - protected blocks still are split up over auto page breaks.

I can do this easily in Wordperfect: Each protected block automatically goes to the next page when there is not enough room for it on the page where it is located.

What is up? Or what an I likely to have done wrong
Aaron    12 Oct 2014, 23:10
Note that for tables, you can keep rows together by selecting that property in the Table Properties dialogue (right-click on the table).
dan    30 Sep 2014, 06:15
I'm using the current version of word, up from a decade old version. Back then when enter was hit, the new paragraph retained the properties of the previous paragraph (color, numbers, font, ...). Now the new paragraph starts at the left margin. Can I change a setting to revert to the old automatic paragraph setting based on the setting before enter was hit?
Sharon    10 Nov 2012, 14:36
I have Windows 7. In many ways I find I miss some of the features of the older Windows, one of these is the Widow & Orphan feature. Another is "Select All" wherein I can hit that key and all of the document is hi lighted so that I can do as I wish wish all of the document.
 
 

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