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Multi-Page Print Preview

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Multi-Page Print Preview.

Print Preview allows you to view exactly what your document will look like before you print it. This saves both time and paper. When you display Print Preview, you'll notice two buttons at the top of the screen. One button has a single sheet of paper on it and the other has four sheets of paper on it. If you hold the mouse pointer over the four-sheet button for a short time, you will see a tool tip that says the tool is for Multiple Pages.

If you click on the Multiple Pages button the display changes to show more than one page from your document at a time. When you first click on the tool, you can select multiple pages to be viewed. The more pages you choose to view, the smaller each individual page appears on the screen.

If you want to select more than six pages in your preview, click on the Multiple Pages button, then click and hold on one of the pages shown in the drop-down area. Drag the mouse toward the right, and down, and you can pick a larger number of pages. As you drag the mouse, you can see the number of pages (divided into rows and columns) enumerated at the bottom of the page selector area. Depending on your version of Word, you can pick up to 7 x 13 pages (seven rows of thirteen pages per row), which is 91 pages on the screen at once. When you have selected a number of pages you want, simply release the mouse button.

If you again want to display only a single print-preview page, click on the One Page button and your display is returned to normal.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1306) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Multi-Page Print Preview.

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Comments for this tip:

SLFlynn    11 Jun 2012, 07:46
I added the Print Preview command to my 2010 Quick Links bar. It has the full functionality of previous versions, including the multi-page option, which is controlled by the Zoom feature. There is a button for showing two pages, but it does not appear to work for me (I have my monitor turned to portrait mode, which I figure is too slim to show two pages at the default 58% zoom setting the 2-page button uses).

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