Toggling Print Preview

Written by Allen Wyatt (last updated August 13, 2022)

If you are the type of person that likes to keep your fingers on the keyboard as much as possible, you will be interested in this tip. Normally, if you want to print preview your document, you need to use the mouse to select the Print Preview tool, or use the Alt process to select the Print Preview option from the File menu.

A quicker way to toggle print preview is to simply press Alt+Ctrl+I. Press it once, and Print Preview appears. Press it again, and Print Preview disappears.

It is interesting to note that many people overlook this shortcut since it is not listed on Word's menus. Normally, Word shows available keyboard shortcuts to the right of a menu choice in the menu. For instance, if you look to the right of the Print option in the File menu, you can see that Ctrl+P allows you to print. Word doesn't list the Print Preview shortcut on the menus, however.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (843) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Jumping to the Ends of Table Columns

Need a quick shortcut to jump to the top or bottom of a table column? Here are the two shortcuts you are searching for.

Discover More

Repeating Rows at the Bottom of a Page

Excel allows you to repeat rows at the top of every page of a printout. If you want to repeat rows at the bottom of every ...

Discover More

Deleting All Fields

Fields can be a great way of adding small snippets of dynamic data to your documents. However, you may want to get rid of ...

Discover More

Discover the Power of Microsoft Office This beginner-friendly guide reveals the expert tips and strategies you need to skyrocket your productivity and use Office 365 like a pro. Mastering software like Word, Excel, and PowerPoint is essential to be more efficient and advance your career. Simple lessons guide you through every step, providing the knowledge you need to get started. Check out Microsoft Office 365 For Beginners today!

More WordTips (menu)

Setting the Default Print Preview Zoom Factor

Print Preview normally adjusts the zoom factor used for your document so that you can see an entire page at a time. If ...

Discover More

Multi-Page Print Preview

Many users rely on Print Preview to show them what their printout will look like. When using Print Preview, you aren't ...

Discover More

Print Preview Freezes Word

It can be frustrating if the Word program freezes when you are trying to work with a document. If this happens to you, ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is eight more than 6?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.