Toggling Print Preview

Written by Allen Wyatt (last updated August 13, 2022)
This tip applies to Word 97, 2000, 2002, and 2003

If you are the type of person that likes to keep your fingers on the keyboard as much as possible, you will be interested in this tip. Normally, if you want to print preview your document, you need to use the mouse to select the Print Preview tool, or use the Alt process to select the Print Preview option from the File menu.

A quicker way to toggle print preview is to simply press Alt+Ctrl+I. Press it once, and Print Preview appears. Press it again, and Print Preview disappears.

It is interesting to note that many people overlook this shortcut since it is not listed on Word's menus. Normally, Word shows available keyboard shortcuts to the right of a menu choice in the menu. For instance, if you look to the right of the Print option in the File menu, you can see that Ctrl+P allows you to print. Word doesn't list the Print Preview shortcut on the menus, however.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (843) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

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