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With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
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Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Making Spell Check Ignore Characters.
Paul wondered if there is a way to set the preferences for the spelling checker so it will ignore brackets?. When he's quoting material and changes the ending of a word, the word might look like this: deceiv[ing]. The spelling checker sees this as an error. Paul wants to configure it so that it will understand that the word to check is "deceiving" rather than "deceiv."
The short answer is that there is no way to do this. Word is rather straightforward, in that it considers the brackets to be delimiters between words. Thus, deceiv[ing] appears to be two separate words, separated by the left bracket. Even adding the word with the brackets to the custom dictionary doesn't help, as (again) Word sees it as two separate words.
There are, of course, some options that could be tried. For instance, your word fragments ("deceiv" and "ing" in this instance) could be added to the custom dictionary. They will then pass muster with the spell-checker, and won't be marked. The drawback to this is that when you include such fragments in your custom dictionary, you run the risk of missing real spelling errors in your document, such as "deceiv" being deemed OK when you should have typed "deceive."
The other option is to try to locate a different, more powerful spelling checker than the one provided with Word. This will take some research, as you'll want to find one that has the right mix of ease of use and features for your purposes. A good place to start, of course, is to type "spell checker" or "spelling checker" in your favorite search engine and see what turns up.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (435) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Making Spell Check Ignore Characters.
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