Maintaining Proper Hyperlinks in Word 2000 and Later

by Allen Wyatt
(last updated March 10, 2018)

1

We keep a set of Word 2000 documents that are cross-hyperlinked, all in the same folder. All links are relative, using just the file name as a pointer with no path information. That way we can easily relocate this set of documents to other folders, networks, or servers without having to change the links.

When updating these documents, we first did a Save As to a temporary folder. When done updating, we copied the file back to the original folder. Without telling you, Word 2000 adjusts all the relative hyperlinks to point back to the original folder from the temporary folder when the Save As is performed. (In other words, the hyperlinks are transformed from relative to absolute, automatically.) Needless to say, the hyperlinks are then incorrect when the file is copied back to the original folder.

After much fruitless research with the Help system, the Microsoft Web site, Usenet, etc., I discovered accidentally that there is an option within Word that prevents automatically changing hyperlinks. Simply follow these steps:

  1. Choose Options from the Tools menu. Word displays the Options dialog box.
  2. Make sure the General tab is selected.
  3. Click on the Web Options button. Word displays the Web Options dialog box.
  4. Make sure the Files tab is selected.
  5. Clear the Update Links on Save check box.
  6. Click on OK to close the Web Options dialog box.
  7. Click on OK to close the Options dialog box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1527) applies to Microsoft Word 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

An Automatic Two Spaces after a Period

Should you put two spaces after a sentence or just one? Ask different people and you will get different answers. To Word ...

Discover More

Avoiding the Update Links Message

Word allows you to establish links from one document to another. When you open a document containing these links, you may ...

Discover More

Retrieving Worksheet Names

Want to grab the names of all the worksheets in a workbook? Here's how you can stuff all those names into the cells of a ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Stopping Word from Accessing the Internet

When you start Word, does it try to access the Internet? It may, depending on how your version of Word is configured. If ...

Discover More

Weird Hyperlink Behavior

When you insert a hyperlink, you expect it to look like, well, a hyperlink. But what if it really looks like some strange ...

Discover More

Closing Documents after a Hyperlink

When you click a hyperlink that takes you to another document, Word dutifully opens the new document in its own window. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven minus 2?

2018-03-10 17:36:11

Richard Ong

I have a related problem.

I have a hyperlink in a document that opens (in WIndows Explorer) the subdirectory in which that document is saved. In other words, document "X" is in subdirectory "Content." When Explorer displays what's in "Content" I see a list of prior version of "X" that I can explore for previous work.

When the link behaves correctly it shows as "../Content" in the "Address" line of the "Edit Hyperlink" window.

The link will work ok for a period of time but then it won't. At which point the "Address" line shows this:

../../../../../../Computer%20-%20misc/Content

The "Computer - misc" subdirectory is one level down from the parent directory "Parent". (There is no "Content" subdirectory under "Computer - misc".)

The "Content" subdirectory is four levels down from "Parent".

In short, the corrupted file path goes to a different tree entirely, at the bottom of which is a nonexistent subdirectory "Content."

I am using Word 2003.

This MS page suggests the same solution, namely, make hyperlink addresses absolute:

https://support.microsoft.com/en-us/help/903163/how-to-create-absolute-hyperlinks-and-relative-hyperlinks-in-word-docu

Making the links use absolute addresses still displays a relative link: "../Content", but the text in the box when I hover over the link with my mouse pointer shows the long, absolute address.

Well, it's odd. I hope the tip solves this problem of the wandering relative hyperlink address.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.