Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Keeping a Replace Operation Displayed.

Keeping a Replace Operation Displayed

by Allen Wyatt
(last updated August 6, 2011)

When Sarra uses the Find and Replace feature in Word and clicks on the Replace button, Word makes the change and automatically moves to the next occurrence of whatever she is searching for. She would like the program to make the change and not move to the next occurrence, but keep visible where the change was made.

If you use the Replace tab of the Find and Replace dialog box, then there is no way to do this; clicking the Replace button does the replace and automatically displays the next occurrence of whatever you are searching. There is, however, a rather simple workaround. Follow these general steps:

  1. Copy the replacement text to the Clipboard.
  2. Use Ctrl+F to find the first match, then press Esc to get rid of the dialog box. (What you were searching for should still be selected.)
  3. Press Ctrl+V. Word replaces the selected text with the replacement text in the Clipboard.
  4. Press Ctrl+Pg Dn or click the Next arrow in the Object Browser.
  5. Repeat steps 3 and 4 as many times as desired.

This isn't the only workaround, however. You can also follow these similar steps:

  1. Copy the replacement text to the Clipboard.
  2. Use Ctrl+F to find the first match, then press Esc to get rid of the dialog box. (What you were searching for should still be selected.)
  3. Press Ctrl+V. Word replaces the selected text with the replacement text in the Clipboard.
  4. Press Shift+F4 to repeat the last find operation.
  5. Press F4 to repeat the last edit operation.
  6. Repeat steps 4 and 5 as many times as desired.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10599) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Keeping a Replace Operation Displayed.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Controlling URL Formatting

When you type a URL into a document, Word helpfully converts it to a live hyperlink. If you don't want Word to be quite that ...

Discover More

Selectively Changing Endnotes to Footnotes

Want to turn some (but not all) of your endnotes into footnotes. Rather than do it manually, you can apply the shortcut ...

Discover More

Resizing a Text Box

Text boxes allow you to "segment" information in your document and lay it out differently. You can easily resize these boxes ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Preserving Bookmarks During Replace Operations

When you do a search and replace operation in Word, it is possible that you could inadvertently wipe out a bookmark or two. ...

Discover More

Saving Find and Replace Operations

Want to repeat the same Find and Replace operation over and over again? Here are a couple of ways you can improve your ...

Discover More

Ignoring Accented Characters in Searches

When writing in non-English languages, there can be many variations of accented characters that are used in a word. You might ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six more than 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.