Please Note: This article is written for users of the following Microsoft Word versions: 2002 and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Accepting All Formatting Changes.

Accepting All Formatting Changes

by Allen Wyatt
(last updated August 20, 2016)

1

Graciela has a huge document with many changes that were made with Track Changes turned on. Some of these changes are formatting changes and some of them are of other types, such as textual edits. Graciela would like to accept all the formatting changes but not the other types of changes. She is curious of there is an "accept all" command that will accept only the formatting changes.

The answer depends on the version of Word you are using. If you are using Word 2002 and Word 2003, follow these steps:

  1. Make sure the Reviewing toolbar is displayed.
  2. Click the Show drop-down arrow. Word displays some choices on what can be shown. Pay attention to the center group of choices.
  3. Clear all the checkmarks in the center group, except the Formatting checkmark. (You will need to repeat step 2 for each checkmark you need to remove.)
  4. Click the drop-down arrow beside Accept Changes. Word displays some different ways you can accept changes.
  5. Choose Accept All Changes Shown. All the formatting changes (which is all that are shown) are accepted. (Don't select Accept All Changes in Document; that would accept all the changes whether they are shown or not.)
  6. Use the Show drop-down arrow to select which changes you want Word to show.
(Thanks to Hilary Cadman, Suzanne Barnhill, Janet DeCloet, Hilary Powers, Rhonda Bracey, Laura Conway, and Thiers Halliwell for contributing to this tip.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8832) applies to Microsoft Word 2002 and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Accepting All Formatting Changes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Editing PivotTables without Underlying Data

If you ever try to edit a PivotTable and get an error that tells you that the "underlying data was not included," it can be ...

Discover More

Using Function Keys

Want a great list that shows the purpose of each function key in Word 2007? Here's the detail you need!

Discover More

Limiting Document Page Count

Do you need to have your document fit within a certain number of pages? This can be close to impossible to do within Word; ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Counting Changed Words

Track Changes is a handy tool for those who need to see how a document changes over time. If you have a long document with ...

Discover More

Protecting Tracked Changes

Track Changes is a great tool for editors and collaborators to use when creating documents. An author, seeking changes from ...

Discover More

Rejecting Changes in a Document

When a group of people edits a document with Track Changes turned on, it can be tempting for one of the editors to use the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 0?

2016-10-18 15:35:26

Art Osgatharp

You can turn off format tracking before you begin editing using the following steps in Word 2016 (not sure about other versions):
1. Click the arrow on bottom right corner of Review...Tracking on the ribbon.
2. Click Advanced Options.
3. Uncheck the "Track formatting" option. Click OK.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.