Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Undesired Font in Form Fields.

Undesired Font in Form Fields

by Allen Wyatt
(last updated March 5, 2014)

Doug notes that he has a Word form and the form fields are set up as 9-pt Arial. After the form is protected, when the fields are filled in by users they display as 14-pt Arial Bold. He wonders why Word would change the formatting.

Quite honestly, this should not happen. There are a couple of things you should check, however. First, understand that when you insert a form field into a line of text, the form field adopts the formatting of the characters that surround it. Thus, if the field is inserted into a line of text that uses larger characters, then the form field will adopt that larger font. You'll want to explicitly change the formatting of the form field in this manner:

  1. Select some text that has the same formatting characteristics you want applied to the form field.
  2. Press Ctrl+Shift+C. This copies the formatting to the Clipboard.
  3. Select the form field you want to format.
  4. Press Ctrl+Shift+V. This pastes only the formatting to the form field.

Second, you should check to make sure that someone isn't inadvertently changing the formatting of the form field. For instance, if you insert the field and then format the line on which the field appears, the formatting that you apply to the line affects the field, as well. Thus, if you apply a 14-pt format to the entire line, the 14-pt format will override the 9-pt format you previously applied to the form itself.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7424) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Undesired Font in Form Fields.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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