Entering Many Items In a Drop-Down Form Field

by Allen Wyatt
(last updated January 27, 2017)

Word allows you to easily create forms that provide different types of input options for users. One such option is referred to as a drop-down form field. This type of input control is very similar to drop-down lists found in program dialog boxes. Word allows you to add items that appear in the drop-down form field, and then the user can select one of the options from the field when later using the form. Exactly how you create and use form fields has been covered in other issues of WordTips.

Even though the drop-down list form field looks like a drop-down list control that is used in a program dialog box, there is a major difference. The drop-down list form field allows you to only add a maximum of 25 items to the drop-down list. This seems to be a hard-coded limit within Word. If you want to offer the form's user more than 25 options, then you only have a limited number of potential solutions. One rather obvious solution is to either find a way to limit the number of options you offer the user, or to break up the options among a number of drop-down list form fields.

The other potential solution is to use either list box control from the Control Toolbox toolbar or develop a UserForm. A UserForm is usually the best way, because OLE controls inserted in documents (like the list box control) eat memory and also cause macro-warning messages when you open the document (depending on your security settings). For more information on how to create a UserForm, visit the following Word MVP page:

http://wordmvp.com/FAQs/Userforms/CreateAUserForm.htm

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1626) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Inserting Fields

Fields are used for a variety of dynamic purposes in a document. There are a couple of ways you can easily insert fields, as ...

Discover More

Adding Automatic Lines

Want an easy way to add lines in your document? You can do it by making sure Word is using one of its AutoFormat features.

Discover More

Odd & Even Headers and Footers

Adding a running header or footer to a document can be a nice touch. If you want, you can even tell Word to use a different ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

MORE WORDTIPS (MENU)

Understanding Forms

If you have ever created several documents that contain the same basic information with only a few minor differences, then ...

Discover More

Entering a Name in the Header of a Locked Form

When you lock a document as a form, then Word limits what you can do with that document. That includes not being able to ...

Discover More

Stopping Enter from being Pressed In a Form

If you create a form using Word, chances are good that you don't want a user to mess up the layout of the form by pressing ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share