Entering Many Items In a Drop-Down Form Field

by Allen Wyatt
(last updated December 17, 2018)

4

Word allows you to easily create forms that provide different types of input options for users. One such option is referred to as a drop-down form field. This type of input control is very similar to drop-down lists found in program dialog boxes. Word allows you to add items that appear in the drop-down form field, and then the user can select one of the options from the field when later using the form. Exactly how you create and use form fields has been covered in other issues of WordTips.

Even though the drop-down list form field looks like a drop-down list control that is used in a program dialog box, there is a major difference. The drop-down list form field allows you to only add a maximum of 25 items to the drop-down list. This seems to be a hard-coded limit within Word. If you want to offer the form's user more than 25 options, then you only have a limited number of potential solutions. One rather obvious solution is to either find a way to limit the number of options you offer the user, or to break up the options among a number of drop-down list form fields.

The other potential solution is to use either list box control from the Control Toolbox toolbar or develop a UserForm. A UserForm is usually the best way, because OLE controls inserted in documents (like the list box control) eat memory and also cause macro-warning messages when you open the document (depending on your security settings). For more information on how to create a UserForm, visit the following Word MVP page:

http://wordmvp.com/FAQs/Userforms/CreateAUserForm.htm

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1626) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is seven more than 2?

2019-02-07 17:14:57

Brenda Goble

I want to make a drop down list with about 270 choices and don't want to have to scroll through them all to make a choice. Is there a way to type a letter and have the list just to that choice?
thank you


2018-01-02 12:40:08

Chuck

Is there a way to make you drop the list that will allow you to choose more than one option, ie, pick two or three options?


2017-11-07 18:40:10

Karla

I have a drop down list created in word 2007. Revising it now in 2010. for some reason one of the items in list won't select. It did before, won't now.


2015-01-25 09:20:33

Bob

I put 77 items in a drop down list in word 2010


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