Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Entering a Name in the Header of a Locked Form.

Entering a Name in the Header of a Locked Form

by Allen Wyatt
(last updated March 23, 2013)

1

Lynn has created a four-page form in Word. After locking the form, she would like the person completing it to enter his name in the NAME field inside a header so that his name will appear at the top of each of the pages of his completed form. Word tells her she can't do this, but she can't help but wonder if there is a workaround.

The header (as Lynn found out) is not accessible in a locked form. While a macro could be written to allow access to the header in some manner, such an approach would be overkill. The only reasonable workaround would be follow these general steps:

  1. Create a NAME field somewhere in the first page of the form. This is where the user will enter his name.
  2. Apply a unique style to the NAME field. This should be a style that you don't use for any other purpose in the document; just for the NAME field.
  3. Insert a StyleRef field in the header that references the style you used in step 2.

That's it. When the user enters in his name, Word automatically updates the StyleRef field in the header to include that name. More information on the StyleRef field can be found elsewhere in this issue, on the WordTips site (simply look for StyleRef in the Search box on any page), or at the following page:

http://wordfaqs.mvps.org/StyleRef.htm

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7830) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Entering a Name in the Header of a Locked Form.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Understanding the Document Map

The Document Map is a handy way to view the overall organization of your document as you are working with it. It is like ...

Discover More

Indexing a Range of Pages

After you get your document ready for indexing by inserting index fields throughout it, you may want to index only a ...

Discover More

Use Filenames that Sort Properly

When storing your Excel workbook, you need to specify a file name to be used for the workbook. Take a moment to consider ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Entering Many Items In a Drop-Down Form Field

One of the controls you can add to a Word form is a drop-down form field. This field is similar to drop-down lists used ...

Discover More

Protecting Parts of a Document

Word doesn't require you to protect entire documents. Instead, you can protect different sections within a document, as ...

Discover More

Valid Numbers in Form Fields

When you create a form you need to use special form fields. If you want to limit what users can enter in a form field, ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four more than 2?

2014-08-29 11:38:23

Teresa

I have set up my header to autofill using styleref. However, when I protect the doc (selecting allow filling in forms) the fields in the header no longer populate. How do I overcome this problem?


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.