Please Note: This article is written for users of the following Microsoft Word versions: 2002 and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Word Count in Multiple Selections.

Word Count in Multiple Selections

by Allen Wyatt
(last updated May 4, 2013)

Do you need to count words in different, non-contiguous blocks of text? For instance, do you need to count the words in the body areas of a document, but not in the headings? If you are using Word 2002 or Word 2003 you can follow these steps:

  1. Select the first block of text you need included in the word count.
  2. Hold down the Ctrl key as you use the mouse to select the second and any additional blocks of text.
  3. Choose Word Count from the Tools.

That's it; the count returned represents all the words in the selected text—even though the text blocks are not contiguous.

When using an older version of Word (such as Word 97 or Word 2000), you cannot select non-contiguous blocks of text. In that case, it is best to select what you want counted, copy it to a new document, and then do the word count on what you copied. You can then throw away the new document, as you no longer need it.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3876) applies to Microsoft Word 2002 and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Word Count in Multiple Selections.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Applying Styles in Word 2002 and Word 2003

How to apply styles to your document elements.

Discover More

Highlighting the Rows of Selected Cells

If you lose your place on the screen quite often, you might find it helpful to have not just a single cell highlighted, but ...

Discover More

Specifying the Behavior of the Enter Key

You type information in a cell and press Enter. What happens then? Excel allows you to specify exactly what should happen, as ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Displaying a Live Word Count

You can use Word's built in tools to figure out how many words are in your document. If you want a real-time, constantly ...

Discover More

Generating a Count of Word Occurrences

Do you need to know the frequency with which certain words occur in your documents? There is no built-in way to derive this ...

Discover More

Ignoring Hyphens in Word Counts

When you instruct Word to tell you how many words are in a document, it treats hyphenated words or phrases as if they are a ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 - 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.