Please Note: This article is written for users of the following Microsoft Word versions: 2002 and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Small Red Dots under Addresses.

Small Red Dots under Addresses

by Allen Wyatt
(last updated August 10, 2018)

Barbara notes that when she addresses an envelope in Word she usually chooses the "add to document" option, as she normally has other changes to make. When she does so, she notes that Word adds little red dots under the address line for the street address. These aren't the red wavy lines used to indicate a spelling error, nor are they the green wavy lines indicating a grammatical error—they are little red dots. Barbara has tried everything she can think of to find out what they are and how to remove them.

The little red dots (actually Microsoft says they're purple) are called Smart Tags. You can hover the mouse pointer over them and a Smart Tag indicator (a small circle with a informational "i" within it) will appear to the side of the underlined text. The box lists options you can choose depending on the type of Smart Tag triggered.

The appearance of Smart Tags depends entirely on the type of information you routinely use in your document. While addresses can trigger the appearance of a smart tag, so can other bits of information, such as stock symbols. Some people may never see a Smart Tag appear simply because they don't use documents that contain information that trigger the Smart Tags.

There is no doubt that the appearance of the Smart Tag dots can be distracting. Fortunately, Word provides a way that you can either turn off the Smart Tag capability completely or at least hide the Smart Tag underlines.

To hide the display of the Smart Tags, follow these steps if you are using Word 2002 or Word 2003:

  1. Choose Options from the Tools menu. Word displays the Options dialog box.
  2. Make sure the View tab is displayed. (See Figure 1.)
  3. Figure 1. The View tab of the Options dialog box.

  4. Clear the Smart Tags check box.
  5. Click OK.

If you want to turn off Smart Tags all together (so that they aren't even recognized by Word), then follow these steps:

  1. Choose AutoCorrect Options from the Tools menu. Word displays the AutoCorrect Options dialog box.
  2. Make sure the Smart Tags tab is displayed. (See Figure 2.)
  3. Figure 2. The Smart Tags tab of the AutoCorrect Options dialog box.

  4. Clear the Label Text with Smart Tags check box.
  5. Clear the Show Smart Tag Action Buttons check box.
  6. Click OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3347) applies to Microsoft Word 2002 and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Small Red Dots under Addresses.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Ignoring Accented Characters in Searches

When writing in non-English languages, there can be many variations of accented characters that are used in a word. You ...

Discover More

Using the GotoButton Field

Need to jump from one place in your document to another? One way to do this is through the user of the GotoButton field, ...

Discover More

Shortcut for Em and En Spaces

Typographers know that not all spaces are created equal. When creating a document, most people use spaces created by ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Equation Editor Font Color

If you want to change the color used by the Equation Editor, you may be out of luck. In fact, the best solution may be to ...

Discover More

Understanding the Organizer

The Organizer is a great tool for, well, organizing the information stored in your templates. This tip introduces the ...

Discover More

Changing Label Printing Order

If you want to change the order in which labels are printed when doing a mail merge, Word doesn't provide many options. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.