Please Note: This article is written for users of the following Microsoft Word versions: 2002 and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Small Red Dots under Addresses.

Small Red Dots under Addresses

by Allen Wyatt
(last updated October 19, 2013)

Barbara notes that when she addresses an envelope in Word she usually chooses the "add to document" option, as she normally has other changes to make. When she does so, she notes that Word adds little red dots under the address line for the street address. These aren't the red wavy lines used to indicate a spelling error, nor are they the green wavy lines indicating a grammatical error—they are little red dots. Barbara has tried everything she can think of to find out what they are and how to remove them.

The little red dots (actually Microsoft says they're purple) are called Smart Tags. You can hover the mouse pointer over them and a Smart Tag indicator (a small circle with a informational "i" within it) will appear to the side of the underlined text. The box lists options you can choose depending on the type of Smart Tag triggered.

The appearance of Smart Tags depends entirely on the type of information you routinely use in your document. While addresses can trigger the appearance of a smart tag, so can other bits of information, such as stock symbols. Some people may never see a Smart Tag appear simply because they don't use documents that contain information that trigger the Smart Tags.

There is no doubt that the appearance of the Smart Tag dots can be distracting. Fortunately, Word provides a way that you can either turn off the Smart Tag capability completely or at least hide the Smart Tag underlines.

To hide the display of the Smart Tags, follow these steps if you are using Word 2002 or Word 2003:

  1. Choose Options from the Tools menu. Word displays the Options dialog box.
  2. Make sure the View tab is displayed. (See Figure 1.)
  3. Figure 1. The View tab of the Options dialog box.

  4. Clear the Smart Tags check box.
  5. Click OK.

If you want to turn off Smart Tags all together (so that they aren't even recognized by Word), then follow these steps:

  1. Choose AutoCorrect Options from the Tools menu. Word displays the AutoCorrect Options dialog box.
  2. Make sure the Smart Tags tab is displayed. (See Figure 2.)
  3. Figure 2. The Smart Tags tab of the AutoCorrect Options dialog box.

  4. Clear the Label Text with Smart Tags check box.
  5. Clear the Show Smart Tag Action Buttons check box.
  6. Click OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3347) applies to Microsoft Word 2002 and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Small Red Dots under Addresses.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Determining Columns in a Range

If you need to know the number of columns in a particular range, you can use the COLUMNS worksheet function. This tip ...

Discover More

Displaying a Result as Minutes and Seconds

When you use a formula to come up with a result that you want displayed as a time, it can be tricky figuring out how to get ...

Discover More

Setting the Right Indent of a Paragraph in a Macro

Need to format your document using a macro? You can easily set the right margin for an individual paragraph by using the ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Curving Text Around the Edge of a CD

Word works great with text, but not so great if you need to do some specialized things with the text, such as printing it on ...

Discover More

Creating an Executive Summary

Word includes an "executive summary" tool that allows you to automatically summarize a document. This tool provides a great ...

Discover More

Filtering a Discussion

See exactly what you want to see during your Discussion.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.