Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Creating an Index Entry.

Creating an Index Entry

by Allen Wyatt
(last updated January 5, 2013)

4

Word includes a feature that allows you to automatically create an index for your document. How you create the actual index is explained in a different tip, but first you must insert index entries throughout your document. These entries are used by Word to pull together the information that is placed in the index. To create an index entry, follow these steps:

  1. Select the text you wish to appear as the index entry.
  2. Press Alt+Shift+X. Word displays the Mark Index Entry dialog box. (See Figure 1.)
  3. Figure 1. The Mark Index Entry dialog box.

  4. Click on Mark.
  5. If you want to mark additional index entries, select them in your document, and then click on Mark.
  6. Click on Close to dismiss the Mark Index Entry dialog box.

Word also allows you to create index subentries. These are index entries that are subordinate to other index entries, and generally appear indented under the main index entry. To insert an index subentry, follow these steps:

  1. Select the text you wish to appear as the subentry.
  2. Press Alt+Shift+X. Word displays the Mark Index Entry dialog box. Notice that the text you selected is shown in the Main Entry text box.
  3. Press Ctrl+C to copy the selected Main Entry text to the Clipboard.
  4. Position the insertion point in the Subentry text box.
  5. Press Ctrl+V to paste the text into the Subentry text box.
  6. Change the information in the Main Entry text box to indicate the main index entry to which this subentry should be subordinate.
  7. Click on Mark.
  8. Click on Close to dismiss the Mark Index Entry dialog box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1899) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Creating an Index Entry.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments for this tip:

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What is 7 + 8?

2016-12-15 18:49:44

James

Dear Allen,

I'm preparing a glossary in Filemaker, and will export it somehow to Word. One reason is that there are many things that need to be included in an index. If it is necessary to mark every one individually in Word, I will.

But I was hoping that I could set this automatically in FM before exporting. I was going to program FM to add {XE ...}. But a brace is not character, rather a field code in Word.

I considered underlining the target words in FM, and then in Word replacing underlined words with { XE... }.

Any suggestions?

Thanks


2015-03-05 16:23:54

Cassandra Brown

I would like to know how to use a table to generate an index in Word 2013


2014-09-04 17:05:06

Gail

I began an index for my document yesterday, but today I can't see where I stopped, because the bracketed index entries are not visible. How can I make them appear again? Thank you


2013-05-02 01:28:12

sushil

hello sir,
i have a some pages of e books which i am not making these pages in m.s. word. please tell me how we can make that page in m.s. word.

thank you


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