Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Creating an Index Entry.

Creating an Index Entry

by Allen Wyatt
(last updated January 5, 2013)

4

Word includes a feature that allows you to automatically create an index for your document. How you create the actual index is explained in a different tip, but first you must insert index entries throughout your document. These entries are used by Word to pull together the information that is placed in the index. To create an index entry, follow these steps:

  1. Select the text you wish to appear as the index entry.
  2. Press Alt+Shift+X. Word displays the Mark Index Entry dialog box. (See Figure 1.)
  3. Figure 1. The Mark Index Entry dialog box.

  4. Click on Mark.
  5. If you want to mark additional index entries, select them in your document, and then click on Mark.
  6. Click on Close to dismiss the Mark Index Entry dialog box.

Word also allows you to create index subentries. These are index entries that are subordinate to other index entries, and generally appear indented under the main index entry. To insert an index subentry, follow these steps:

  1. Select the text you wish to appear as the subentry.
  2. Press Alt+Shift+X. Word displays the Mark Index Entry dialog box. Notice that the text you selected is shown in the Main Entry text box.
  3. Press Ctrl+C to copy the selected Main Entry text to the Clipboard.
  4. Position the insertion point in the Subentry text box.
  5. Press Ctrl+V to paste the text into the Subentry text box.
  6. Change the information in the Main Entry text box to indicate the main index entry to which this subentry should be subordinate.
  7. Click on Mark.
  8. Click on Close to dismiss the Mark Index Entry dialog box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1899) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Creating an Index Entry.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Printing a List of Named Ranges

You already know that you can define names that apply to different ranges of cells and other elements such as formulas. ...

Discover More

Incrementing References by Multiples when Copying Formulas

You can easily set up a formula to perform some calculation on a range of cells. When you copy that formula, the copied ...

Discover More

Aligning Cells when Importing from CSV

When you import information from a CSV text file, Excel formats the data according to its default settings. Wouldn't it be ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Indexing Based on a Range of Letters

Word provides many options for creating indexes. One option allows you to specify that the index contain only entries that ...

Discover More

Creating an Index Entry for a Range of Pages

Putting together an index for your documents can be challenging, but Word provides some great tools to make the task easier. ...

Discover More

Improper Index Page Numbers

Adding an index to a document can be a nice finishing touch, particularly if the document is a long one. What happens if the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four less than 6?

2016-12-15 18:49:44

James

Dear Allen,

I'm preparing a glossary in Filemaker, and will export it somehow to Word. One reason is that there are many things that need to be included in an index. If it is necessary to mark every one individually in Word, I will.

But I was hoping that I could set this automatically in FM before exporting. I was going to program FM to add {XE ...}. But a brace is not character, rather a field code in Word.

I considered underlining the target words in FM, and then in Word replacing underlined words with { XE... }.

Any suggestions?

Thanks


2015-03-05 16:23:54

Cassandra Brown

I would like to know how to use a table to generate an index in Word 2013


2014-09-04 17:05:06

Gail

I began an index for my document yesterday, but today I can't see where I stopped, because the bracketed index entries are not visible. How can I make them appear again? Thank you


2013-05-02 01:28:12

sushil

hello sir,
i have a some pages of e books which i am not making these pages in m.s. word. please tell me how we can make that page in m.s. word.

thank you


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.