Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Creating an Index Entry for a Range of Pages.

Creating an Index Entry for a Range of Pages

Written by Allen Wyatt (last updated May 29, 2019)
This tip applies to Word 97, 2000, 2002, and 2003


2

If you have ever created an index before, you know that it is possible for an index reference to refer to a range of pages. Word makes this type of index entry easy through the use of bookmarks. To do this, follow these steps:

  1. Select the text you want to use as the range of pages in the index. This text may span several pages.
  2. Assign a bookmark to this text selection.
  3. Press Alt+Shift+X to display the Mark Index Entry dialog box. (See Figure 1.)
  4. Figure 1. The Mark Index Entry dialog box.

  5. In the Main Entry text box, enter the index entry as you want it to appear in the index.
  6. Select the Page Range radio button.
  7. Use the drop-down Bookmark list to select the name of the bookmark you defined in step 2.
  8. Click on Mark.
  9. Repeat steps 4 through 7, as desired.
  10. Click on Close to dismiss the Mark Index Entry dialog box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1901) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Creating an Index Entry for a Range of Pages.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Moving the Insertion Point to the Beginning of a Line

If you need to move the insertion point within your macro, then you'll want to note the HomeKey method, described in this ...

Discover More

Searching for Comment Marks

Got a bunch of comments in your document? You can easily jump from one comment to the other by using the Object Browser, ...

Discover More

Changing the Ribbon's Size and Look

The Ribbon, while debatably handy, can be downright difficult to use for those with a sight impairment. Here are some ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Inconsistent Formatting in an Index

When indexing a document, you may find that some of your index entries aren't formatted the save as your other index ...

Discover More

Deleting Index Entries

When you construct an index you need to insert all sorts of index fields throughout your document. If you want to later ...

Discover More

Indexing a Range of Pages

After you get your document ready for indexing by inserting index fields throughout it, you may want to index only a ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven minus 7?

2021-05-19 18:44:06

Don E Atkinson

Allen,

I am trying to make an index (Subject and Scripture) for my manuscript that does not include page numbers for the title page, preface, dedication, etc.
Therefore, I was wondering how I set page limits for the index function in Word so that when I select a word and then hit "Mark All" it does not list the page number for that word if it occurs in the title page, or preface, or table of contents, or dedication.

I am using Word 2013

Thanks for your help.

Don E. Atkinson


2016-01-08 18:12:36

Marcus

Very Helpful - solved my problem in a minute.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.