Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Vertical Alignment of Sections.

Vertical Alignment of Sections

Written by Allen Wyatt (last updated January 22, 2022)
This tip applies to Word 97, 2000, 2002, and 2003


1

One of the formatting options you can apply to sections in Word is to vertically align the paragraphs in the section. You will probably not use this formatting option often, but it is very powerful. For instance, let's suppose you added a separate section at the beginning of your document for a title page or cover sheet. This section only has two paragraphs in it, as follows:

Widgets in the New World
A timely report by Joan Doe

Instead of trying to vertically space these paragraphs by trial and error or resorting to calculations to see how much space you should put before the first paragraph, you can use the vertical alignment capabilities of Word. To do this, after you have the paragraphs and the section set up, follow these steps:

  1. Position the insertion point in the first section (the one for your title page).
  2. Choose Page Setup from the File menu. You will see the Page Setup dialog box.
  3. Make sure the Layout tab is selected. (See Figure 1.)
  4. Figure 1. The Layout tab of the Page Setup dialog box.

  5. Using the Vertical Alignment drop-down list, select Center.
  6. Click on OK.

If you had more paragraphs in your cover sheet, you could use the Justified option for vertical alignment. This would cause all your paragraphs to be evenly spaced between the top and bottom text margins.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1806) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Vertical Alignment of Sections.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Engraving Text

Word allows you to format your text in a number of different ways. One rather esoteric way to format your text is by ...

Discover More

Removing Entire Paragraphs from Your Document

If you need to get rid of a lot of paragraphs in a document, it's easy to do as long as the document relies on styles for ...

Discover More

Outstanding Macro Function Reference

Looking for a great reference that you can use to help figure out the various worksheet functions available in Excel? ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Graphics and Line Height

If the inline graphics in your document appear "chopped off," it could be directly related to the formatting within the ...

Discover More

Searching for Paragraph Formatting

You can use the Find and Replace capabilities of Word to search for a wide variety of information. One thing you can look ...

Discover More

Automatically Formatting an ASCII File

Import a file from a source external to Word, and you can end up with a formatting nightmare. One big step is to remove ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three more than 4?

2022-04-11 11:30:14

Nik

Hi Allen,
I have learned a lot from you over the many, many years of MS Word formatting and humbly consider myself someone who knows a bit more than the general user. I now have a document. I am aware of the vertical alignment as you describe above. However, it doesn't work. I have tried to google a troubleshoot, looked at maybe a page break before and removing it, everything I can think of that might be causing this... I am completely stumped. Help is much appreciated.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.