Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Understanding Leading.

Understanding Leading

by Allen Wyatt
(last updated February 14, 2015)

3

Leading is a typographical term referring to the vertical space from the same point on one line to the same point on the next, within the same paragraph. Typically, this distance is measured from baseline to baseline, where the baseline is the reference line on which your characters rest.

Leading is typically measured in points. In Word, leading is referred to as Line Spacing, although this is not technically correct. Line spacing is more comprehensive, implying less exacting terms or measurements than required by traditional typesetting.

When you want to specify your leading, you should follow an old typographical convention that states that line leading should be 120% of the point size of your font. Thus, according to this rule, if the font you are using is 10-point Arial, then your line leading should be 12 points. In typographical terms, this is referred to as 10/12 Arial (pronounced "10 on 12 Arial"). Likewise, if you are using 28-point Courier, then your leading should be 33.6 points. You can round this to 34 points, even though Word will accept fractional point sizes.

There are several methods Word can use for leading. Typically, the default leading type (as specified in the Line Spacing field of the Paragraph dialog box) is Auto. This means that line leading will be adjusted, automatically, based on the largest font size or element on each individual line. Word does this by applying the 120% rule to the largest font size or element on the line.

The problem with Auto leading is that it can leave your paragraphs looking uneven and choppy, particularly if you mix fonts and point sizes within the same paragraph. To overcome this, always specify that Line Spacing should be Exactly, and then set a point size in the At box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1133) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Understanding Leading.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Sharing AutoText Entries in a Network

Creating AutoText entries can be a great way to improve your productivity with Word. At some point you may want to share ...

Discover More

Printer Name on the Status Bar

The status bar is a great place to display all sorts of information. It might not be the best place to put the name of ...

Discover More

Comparing Document Versions

Do you need to compare two versions of a document to each other? Word provides a tool that can make this easy, as ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Forcing a Page Break Before a Paragraph

There are times that you just want to begin a paragraph (perhaps a heading) at the top of a new page. Word allows you to ...

Discover More

Indent and Justify Command

WordPerfect users are familiar with the F4 command, which indents and justifies a paragraph. Word does not have an ...

Discover More

Reversing Type

Most text appears black on white, not white on black. If you want to change this so that your type is reversed, here's a ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four less than 5?

2018-10-16 14:46:12

Bob Hamilton

1. Word sucks at Leading adjustment
2. To adjust leading in the case where you have a very large font and Word puts WAAYYY too much white space above and below it do the following:
a. In Paragraph Settings set the Line Spacing to Exactly nnn pt, where nnn is found by trial and error to be a good number. For reference, with a 400pt Times New Roman capital "E", I used 300pt.
b. In Font Settings, under Character Spacing, set Position to Lowered and By: ppp, where ppp is found by trial and error. For reference, with the above 400pt Times New Roman capital "E", line spacing set to 300pt, I lowered by 50pt and that worked well.
Cheers!
Bob


2018-05-15 13:26:47

Amy

Can leading be adjusted in Excel cells?


2017-12-05 18:22:48

Susan

Thanks so much for this article! My resume has been wanky for YEARS. I decided to give it one more try and WOW! You wrote clearly and concisely and it fixed my problem. Thank you!


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.