Saving Document Versions

by Allen Wyatt
(last updated March 10, 2014)

5

Depending on your experience with developing complex documents, you may already be familiar with version control. Many companies maintain separate versions of a document at different benchmarks during the development process. For instance, one saved version may be at the first draft stage, another at the second draft stage, and still another at the public comment stage.

In the past, you may have needed to save different versions of your document in different files. Word supports saving multiple versions of your documents within a single file. This can be handy if you need to see a revision history of your document, and it may make your document management chores a bit easier.

To save a version of your document, follow these steps:

  1. Choose Versions from the file menu. Word displays the Versions dialog box. (See Figure 1.)
  2. Figure 1. The Versions dialog box.

  3. Click on the Save Now button. Word displays the Save Version dialog box. (See Figure 2.)
  4. Figure 2. The Save Version dialog box.

  5. Enter any comments you want associated with this version. (A good idea is to indicate why you are saving the version.)
  6. Click on OK. Word saves the version.

The version saved by Word is essentially a snapshot of how your document looks when the version was saved. Edits you make to the document in the future do not interfere with the saved version.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1778) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Sticking with the Dashes

By default, dashes don't "stick" to the text that follows them. Here's one way around this normal formatting convention.

Discover More

Microsoft Word's Amazing Autos (Special Offer)

Microsoft Word's Amazing Autos can help super-charge how you create your documents. Another way you can increase your ...

Discover More

Quickly Accessing the Column Tab

If you need to quickly display the Column tab of the Table Properties dialog box, here are some handy tricks you can use. ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Inserting a File

Need to combine several files into a single document? You can do it by inserting one file into another, as outlined in this ...

Discover More

Modifying the Backup Copy File Name

Backup files, created automatically by Word, have the filename extension WBK and start with the words "Backup of." If you ...

Discover More

Error Message about WRS File

Error messages in Word can be frustrating. For instance, if you see a message that says something about WRS files, it can be ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight less than 9?

2017-01-13 16:19:40

Gregory Norton

There is no Versions in the file menu of Word 2010.


2016-08-25 12:00:23

Rudra Kumar Thakur

Thanks. It's been helpful. But i want this for MS Office 2007 version.


2015-08-25 15:59:33

Hawkeye

Correct, this feature is long gone. This comment applies to v.2003 and earlier, so is now 12 years out of date! (However in Word 2013 you can use File > Info Manage Versions (button) to locate old prior versions but you cannot save versions any longer.) Save the same file with needed info in the file name (e.g., internal_verson_3_08-25-2015)


2012-05-28 08:07:58

awyatt

You can't. The versioning feature was dropped in Word 2007.


2012-05-27 09:58:43

Leonard Berkowitz

How does one do this in Word 2007/2010?


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.