Saving Document Versions

by Allen Wyatt
(last updated March 10, 2014)

5

Depending on your experience with developing complex documents, you may already be familiar with version control. Many companies maintain separate versions of a document at different benchmarks during the development process. For instance, one saved version may be at the first draft stage, another at the second draft stage, and still another at the public comment stage.

In the past, you may have needed to save different versions of your document in different files. Word supports saving multiple versions of your documents within a single file. This can be handy if you need to see a revision history of your document, and it may make your document management chores a bit easier.

To save a version of your document, follow these steps:

  1. Choose Versions from the file menu. Word displays the Versions dialog box. (See Figure 1.)
  2. Figure 1. The Versions dialog box.

  3. Click on the Save Now button. Word displays the Save Version dialog box. (See Figure 2.)
  4. Figure 2. The Save Version dialog box.

  5. Enter any comments you want associated with this version. (A good idea is to indicate why you are saving the version.)
  6. Click on OK. Word saves the version.

The version saved by Word is essentially a snapshot of how your document looks when the version was saved. Edits you make to the document in the future do not interfere with the saved version.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1778) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Multiple Indexes in a Document

Adding a single index to a document is fairly easy. What if you want to add multiple indexes, however? And what if you want ...

Discover More

Getting a File Name

Does your macro need to allow the user to specify a particular file name that should be used by the macro? Here's a quick ...

Discover More

Non-breaking Em Dashes

Need an em dash to be "sticky" on both ends of the dash? Word doesn't provide such formatting, but there are a few ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

MORE WORDTIPS (MENU)

Saving in MS-DOS Text Mode

Over the years Microsoft has made changes in Word. One change is to the import and export filters provided with the various ...

Discover More

Printing Documents in a Folder

If you want to print a group of documents at the same time there are a couple of ways you can accomplish the task. Here are ...

Discover More

Creating Multiple Blank Documents in One Step

Word makes it easy to create a new, blank document. What if you want to create more than one document at a time, however? ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 + 8?

2017-01-13 16:19:40

Gregory Norton

There is no Versions in the file menu of Word 2010.


2016-08-25 12:00:23

Rudra Kumar Thakur

Thanks. It's been helpful. But i want this for MS Office 2007 version.


2015-08-25 15:59:33

Hawkeye

Correct, this feature is long gone. This comment applies to v.2003 and earlier, so is now 12 years out of date! (However in Word 2013 you can use File > Info Manage Versions (button) to locate old prior versions but you cannot save versions any longer.) Save the same file with needed info in the file name (e.g., internal_verson_3_08-25-2015)


2012-05-28 08:07:58

awyatt

You can't. The versioning feature was dropped in Word 2007.


2012-05-27 09:58:43

Leonard Berkowitz

How does one do this in Word 2007/2010?


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share