Saving Document Versions

by Allen Wyatt
(last updated March 10, 2014)

5

Depending on your experience with developing complex documents, you may already be familiar with version control. Many companies maintain separate versions of a document at different benchmarks during the development process. For instance, one saved version may be at the first draft stage, another at the second draft stage, and still another at the public comment stage.

In the past, you may have needed to save different versions of your document in different files. Word supports saving multiple versions of your documents within a single file. This can be handy if you need to see a revision history of your document, and it may make your document management chores a bit easier.

To save a version of your document, follow these steps:

  1. Choose Versions from the file menu. Word displays the Versions dialog box. (See Figure 1.)
  2. Figure 1. The Versions dialog box.

  3. Click on the Save Now button. Word displays the Save Version dialog box. (See Figure 2.)
  4. Figure 2. The Save Version dialog box.

  5. Enter any comments you want associated with this version. (A good idea is to indicate why you are saving the version.)
  6. Click on OK. Word saves the version.

The version saved by Word is essentially a snapshot of how your document looks when the version was saved. Edits you make to the document in the future do not interfere with the saved version.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1778) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Searching for Text With a Certain Format

The Find and Replace tool in Word is very powerful. You can use it to search not only for text but for the formatting that ...

Discover More

Making Banners in Word

Word can be used for printing a variety of document types. You may want to use the program to print a festive banner for a ...

Discover More

Comments Use Tiny Font when Printed

When you print out your documents, do any comments in the document appear very tiny on the printout? It could be because of ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Setting a Document Naming Convention

Want your document file names to follow a specific naming convention? Word doesn't provide a direct way to set up your own ...

Discover More

Saving Personalized Copies of a Document

Need a series of documents that include an individual's name or a company name? Here's a handy little macro that will make ...

Discover More

Size Limit for Documents

Word can handle large documents, but how large is large? This tip examines the issue and provides some advice on how ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three more than 5?

2017-01-13 16:19:40

Gregory Norton

There is no Versions in the file menu of Word 2010.


2016-08-25 12:00:23

Rudra Kumar Thakur

Thanks. It's been helpful. But i want this for MS Office 2007 version.


2015-08-25 15:59:33

Hawkeye

Correct, this feature is long gone. This comment applies to v.2003 and earlier, so is now 12 years out of date! (However in Word 2013 you can use File > Info Manage Versions (button) to locate old prior versions but you cannot save versions any longer.) Save the same file with needed info in the file name (e.g., internal_verson_3_08-25-2015)


2012-05-28 08:07:58

awyatt

You can't. The versioning feature was dropped in Word 2007.


2012-05-27 09:58:43

Leonard Berkowitz

How does one do this in Word 2007/2010?


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.