Saving Document Versions

by Allen Wyatt
(last updated March 10, 2014)

Depending on your experience with developing complex documents, you may already be familiar with version control. Many companies maintain separate versions of a document at different benchmarks during the development process. For instance, one saved version may be at the first draft stage, another at the second draft stage, and still another at the public comment stage.

In the past, you may have needed to save different versions of your document in different files. Word supports saving multiple versions of your documents within a single file. This can be handy if you need to see a revision history of your document, and it may make your document management chores a bit easier.

To save a version of your document, follow these steps:

  1. Choose Versions from the file menu. Word displays the Versions dialog box. (See Figure 1.)
  2. Figure 1. The Versions dialog box.

  3. Click on the Save Now button. Word displays the Save Version dialog box. (See Figure 2.)
  4. Figure 2. The Save Version dialog box.

  5. Enter any comments you want associated with this version. (A good idea is to indicate why you are saving the version.)
  6. Click on OK. Word saves the version.

The version saved by Word is essentially a snapshot of how your document looks when the version was saved. Edits you make to the document in the future do not interfere with the saved version.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1778) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Adding a Custom Format to those Offered by Excel

Adding a custom format to Excel is easy. Having that custom format appear in all your workbooks is a different story ...

Discover More

Inserting and Deleting Footnotes

Footnotes are essential in some types of writing. When you need to add footnotes to your documents, you'll appreciate the ...

Discover More

Segregating Numbers According to Their Sign

Remember your number line from your early years in school? Some numbers can be below zero (negative numbers) and others above ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

MORE WORDTIPS (MENU)

Setting a Document Naming Convention

Want your document file names to follow a specific naming convention? Word doesn't provide a direct way to set up your own ...

Discover More

Document Shows as 'In Use' by Another User

Word tries to constantly track who is using various documents, in order to prevent two users from clashing in their edits to ...

Discover More

Use Filenames That Sort Properly

If you take some care when you name your document files, you'll find it much easier to manage those files at a later time. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share