Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Comparing Document Versions.

Comparing Document Versions

by Allen Wyatt
(last updated May 16, 2014)

1

Word includes a tool that allows you to compare two documents to each other. The document in memory is marked with revision marks to indicate the changes from the document on disk. The way you compare documents depends on the version of Word you are using. Follow these steps if you are using Word 2002 or Word 2003:

  1. Load the newer version of the document into Word.
  2. Choose the Compare and Merge Documents option from the Tools menu. Using a dialog box that is very similar to a standard Open dialog box, you are prompted for a filename to use for the comparison.
  3. Select the file to which you want to compare the document.
  4. Click on OK.

If you are using Word 97 or Word 2000, you follow these steps:

  1. Load the newer version of the document into Word.
  2. Choose Track Changes from the Tools menu. Word displays a submenu.
  3. Choose the Compare Documents option. You are prompted for a filename to use for the comparison.
  4. Select the file to which you want to compare the document.
  5. Click on OK.

Regardless of the version of Word you are using, when the comparison is done the document contains revision marks to indicate what has changed. Typically, new text is underlined and deleted text is struck through.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1656) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Comparing Document Versions.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Avoid Using the Normal Style

The basis of almost all styles in Word is the Normal style. Here's a good reason why you shouldn't use it.

Discover More

Dealing with Oily Skin

Does your skin feel greasy to the touch and are you having problems getting just the right look with your facial makeup? It ...

Discover More

Finding Related Words

One part of the grammar tools provided with Word is a thesaurus that helps you find all sorts of word variations. One type of ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Finding Changes by Editor

Creating a Macro to find changes made by different editors.

Discover More

Changing the Office Assistant

How to change the Office Assistant character in Word.

Discover More

Pop-up Windows in Word

Want to add a small pop-up window over a word in your document? There is no way to do this directly in Word, but you can use ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine minus 3?

2014-08-25 00:43:53

sudhir

Sir, Thanks it is wonderful tip. I appreciate your valuable tip


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.