Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Embedding an Excel Worksheet.

Embedding an Excel Worksheet

by Allen Wyatt
(last updated April 14, 2014)

1

Word allows you to embed a worksheet directly from Excel. The link established between your document and the Excel worksheet can be updated whenever you desire. To embed a worksheet in your document, follow these steps:

  1. Open the Excel worksheet.
  2. Select the portion of the worksheet you wish to embed in your Word document.
  3. Press Ctrl+C to copy the selection to the Clipboard.
  4. Switch to the Word document.
  5. Position the insertion pointer where you want the worksheet placed.
  6. Choose Paste Special from the Edit menu. The Paste Special dialog box will appear. (See Figure 1.)
  7. Figure 1. The Paste Special dialog box.

  8. Select the Microsoft Excel Worksheet Object as the preferred method of pasting.
  9. Make sure the Paste Link radio button is selected.
  10. Click on OK. Word inserts the linked spreadsheet in your document.

When you later want to modify the Excel worksheet, simply double-click your mouse on it within your document. You can edit it using tools you are familiar with in Excel, and you can then click your mouse outside of the worksheet (elsewhere in your Word document) to return to regular Word editing. Any changes you make to the embedded spreadsheet are automatically saved in the original Excel spreadsheet.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (56) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Embedding an Excel Worksheet.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Finding Cells that Use Conditional Formatting

Conditional Formatting is a great boon to effectively displaying the information in your worksheets. If you want to easily ...

Discover More

Using the Copy or Move Text Keys

Most people use the Clipboard to copy and move text in Word. Before the Clipboard, Word used F2 to move text and Shift+F2 to ...

Discover More

Printing a Worksheet List

Want a list of all the worksheets in your workbook? Here's a short, handy macro that will place all the worksheet names into ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

MORE WORDTIPS (MENU)

Inconsistent Adding of Words to a Custom Dictionary

Custom dictionaries are a great way to adapt the spelling and grammar checkers to your needs. If you find that Word isn't ...

Discover More

Creating an Executive Summary

Word includes an "executive summary" tool that allows you to automatically summarize a document. This tool provides a great ...

Discover More

Specifying Sub-entries in an AutoMark File

An AutoMark file allows you to quickly and easily create an index from a document. This can be a great boon for large ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 - 1?

2016-03-17 18:28:30

Cdnmaid

Thanks for confirming the process for embedding an Excel file in Word. Can I use this in a Word template for a report that would include a few spreadsheets? I need to be able to do mathematical calculations for a variety of scenarios that occur throughout the template.


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share