Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Embedding an Excel Worksheet.

Embedding an Excel Worksheet

by Allen Wyatt
(last updated December 16, 2017)

Word allows you to embed a worksheet directly from Excel. The link established between your document and the Excel worksheet can be updated whenever you desire. To embed a worksheet in your document, follow these steps:

  1. Open the Excel worksheet.
  2. Select the portion of the worksheet you wish to embed in your Word document.
  3. Press Ctrl+C to copy the selection to the Clipboard.
  4. Switch to the Word document.
  5. Position the insertion pointer where you want the worksheet placed.
  6. Choose Paste Special from the Edit menu. The Paste Special dialog box will appear. (See Figure 1.)
  7. Figure 1. The Paste Special dialog box.

  8. Select the Microsoft Excel Worksheet Object as the preferred method of pasting.
  9. Make sure the Paste Link radio button is selected.
  10. Click on OK. Word inserts the linked spreadsheet in your document.

When you later want to modify the Excel worksheet, simply double-click your mouse on it within your document. You can edit it using tools you are familiar with in Excel, and you can then click your mouse outside of the worksheet (elsewhere in your Word document) to return to regular Word editing. Any changes you make to the embedded spreadsheet are automatically saved in the original Excel spreadsheet.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (56) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Embedding an Excel Worksheet.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Inserting Special Spaces

Do you need to frequently add en spaces and em spaces to your documents? You can add special tools to Word that make ...

Discover More

Editing Custom Dictionaries

Custom dictionaries can be great, but they take quite a bit of time to create. Word provides a way you can edit your ...

Discover More

Invalid Names when Opening Workbook

Don't you hate opening a workbook and seeing error messages? If you see a message that some "invalid names" were detected ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Comparing Document Versions

Do you need to compare two versions of a document to each other? Word provides a tool that can make this easy, as ...

Discover More

Versions Not Saving Correctly

If you use Word's versioning tool, you may notice that you sometimes get errors with the versions in your documents. This ...

Discover More

Using the Reviewing Toolbar

The Reviewing toolbar is a handy location for many of the tools often used by editors when working on a document. Here's ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four less than 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.