Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Find and Replace in a Column or Row.

Find and Replace in a Column or Row

by Allen Wyatt
(last updated October 31, 2015)

If you do a lot of work with tables, you may need to find and replace information in a column or row of a table without affecting anything else in the table. You can do this by remembering that Word allows you to limit a search to text you select, so simply select the column or row you want to search before you instigate the search. In other words, these are the steps:

  1. Select the table column or row in which you want to search.
  2. Press Ctrl+H or choose Replace from the Edit menu. Word displays the Replace tab of the Find and Replace dialog box. (See Figure 1.)
  3. Figure 1. The Replace tab of the Find and Replace dialog box.

  4. Enter what you want to search for and what you want to replace it with, using the controls in the dialog box to modify the search and replace just the way you want.
  5. Make sure the Search drop-down list is set to Down or Up, according to your needs. You may need to click on More to see the Search drop-down list. (If you have Search set to All, then Word may think you want to search outside the bounds you defined by selecting a row or column in step 1.)
  6. Click on Find Next or Replace All, as desired.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1610) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Find and Replace in a Column or Row.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Understanding Smart Cut and Paste

Editing is generally made easier by a feature that Word calls smart cut and paste. If you prefer, you can turn the feature ...

Discover More

Default Picture Settings

Place enough pictures, and sooner or later you start wondering if there is a way to set up some default settings for those ...

Discover More

Out of Kilter Borders

Borders not printing properly? It could be any one of a number of reasons causing the problem. This tip provides some ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Searching for Adjectives and Adverbs

Searching for different types of words in your documents is a nice thing to contemplate, but it is much harder to do in ...

Discover More

Selective Formatting in Replacements

Do you need to replace text with a term or phrase that uses multiple formats? You can perform this seemingly complex task ...

Discover More

Selective Formatting in Searches

Need to search for text that has different formatting within the search term? Word can't handle something this complex, but ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.