Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Intelligently Starting a New Paragraph.

Intelligently Starting a New Paragraph

Written by Allen Wyatt (last updated December 9, 2019)
This tip applies to Word 97, 2000, 2002, and 2003

If you use styles in your documents, there is a very powerful feature you can use. The Next Style feature is defined when you set up a style, and indicates what Word should use as the style following this one. For instance, lets assume you have two styles defined—Figure and Caption. The Figure style is used for figures in your document, and it is always followed by the Caption style, which is used for the figure caption. You can set the Next Style for the Figure style so that when you press Enter, Word automatically makes the next paragraph a Caption style. To use the Next Style feature, follow these steps if you are using either Word 2002 or Word 2003:

Select Styles and Formatting from the Format menu. Word displays the Styles and Formatting task pane at the left of the document window.
In the list of styles shown, hover the mouse pointer over the name of the style you want to change. A drop-down arrow should appear at the right side of the style name.
Click the drop-down arrow and choose Modify. Word displays the Modify Style dialog box. (See Figure 1.)

Figure 1. The Modify Style dialog box.

In the Style For Following Paragraph drop-down list, select an existing style that you want to follow this style. In the above example, this would be the Caption style.
Click on OK.
To add or change other styles, repeat steps 2 through 5.
When you are done, click on Close.

If you are using Word 97 or Word 2000, follow these steps instead:

Select Style from the Format menu. Word displays the Style dialog box.
Select the style you want to change from the Styles list.
Click on Modify. Word displays the Modify Style dialog box.
In the Style For Following Paragraph drop-down list, select an existing style that you want to follow this style. In the above example, this would be the Caption style.
Click on OK.
To add or change other styles, repeat steps 2 through 5.
When you are done, click on Close.

When modifying a style, you may want to select the Add to Template option. This saves the changes you are making in the template file for use in other documents.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1493) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Intelligently Starting a New Paragraph.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Moving Section Breaks

Section breaks are used to divide a document into two or more sections that can be independently formatting. If you want ...

Discover More

Entering Characters with Diacritical Marks

Entering characters that use diacritical marks is easy as pie in Word and some other programs. Not so in Excel, it takes ...

Discover More

Spell-Check Won't Work

Having problems making spell check work on a portion of your document? There are two primary causes for such an ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Preventing Styles from Changing

It is frustrating to spend a lot of time working on a document, getting your styles just right, and then have those ...

Discover More

Listing All Styles in the Style Drop-Down List

Want to see all the built-in styles in the Style drop-down list? Here's the quick way to do it.

Discover More

Protecting Styles

If you spend a lot of time getting your document styles set "just right," you don't want to take the chance that they ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is two minus 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.