Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Assigning a Shortcut Key to Styles.

Assigning a Shortcut Key to Styles

by Allen Wyatt
(last updated December 1, 2012)

2

In other issues of WordTips you learn how to add styles to your document. Word also allows you to assign shortcut keys to styles. These shortcut keys can then be used to quickly apply styles to various paragraphs in your document.

The steps you use to define a shortcut key for a style depend on the version of Word you are using. To define a shortcut key, do this if you are using Word 97 or Word 2000:

  1. Select Style from the Format menu. Word displays the Style dialog box.
  2. Using the list of styles, select the name of the style whose shortcut key you want to change.
  3. Click on Modify. The Modify Style dialog box appears.
  4. Click on the Shortcut Key button. The Customize Keyboard dialog box appears.
  5. Press the key combination you want used to apply this style. Note that any current assignments for that key combination appear just below what you typed.
  6. When you are satisfied with your definition, click on Assign, then on Close.
  7. Click on OK to dismiss the Modify Style dialog box.
  8. To define shortcut keys for other styles, repeat steps 2 through 7.
  9. When you have finished changing styles, click on Close.

The steps you follow are a bit different if you are using a later version of Word:

  1. Select Styles and Formatting from the Format menu. Word displays the Styles and Formatting task pane at the right side of the screen.
  2. In the list of styles, hover the mouse pointer over the name of the style whose shortcut key you want to change. A drop-down arrow should appear at the right of the style name.
  3. Click the down arrow and choose Modify. The Modify Style dialog box appears. (See Figure 1.)
  4. Figure 1. The Modify Style dialog box.

  5. Click on Format, then choose Shortcut Key from the resulting menu. The Customize Keyboard dialog box appears. (See Figure 2.)
  6. Figure 2. The Customize Keyboard dialog box.

  7. Press the key combination you want used to apply this style. Note that any current assignments for that key combination appear just below what you typed.
  8. When you are satisfied with your definition, click on Assign, then on Close.
  9. Click on OK to dismiss the Modify Style dialog box.
  10. To define shortcut keys for other styles, repeat steps 2 through 7.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (592) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Assigning a Shortcut Key to Styles.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Avoiding the Update Links Message

Word allows you to establish links from one document to another. When you open a document containing these links, you may be ...

Discover More

Listing All Styles in the Style Drop-Down List

Want to see all the built-in styles in the Style drop-down list? Here's the quick way to do it.

Discover More

Controlling Data Entry in a Cell

Sometimes you want whatever is displayed in one cell to control what is displayed in a different cell. This tip looks at just ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Developing Style Families

Styles, as implemented in Word, represent a powerful way to help you easily standardize your formatting tasks. When creating ...

Discover More

Deleting a Large Number of Styles

Styles are a fantastic tool for formatting documents. As you work with documents created by others, you may want to get rid ...

Discover More

Printing a List of Custom Styles

You can add any number of styles to your document in order to define how you want your text to appear. If you later want to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four less than 6?

2016-02-08 06:27:48

Mallemoer

Thank you very much! A shortcut a day keeps wastig-my-time away!


2015-04-23 02:10:02

RKM

Thanks very much - a huge time-saver!


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.