Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Removing All File Properties.

Removing All File Properties

by Allen Wyatt
(last updated June 25, 2018)

Word allows you to maintain a fair number of properties associated with a document. You can see these properties by choosing Properties from the File menu. These properties vary from document to document. Some of them are set automatically by Word, and others can be set manually by you.

Using a macro, you can clear all the boxes on the Summary tab of the Properties dialog box. The following macro tries to access all the built-in document properties, resetting them so that they contain nothing. If a non-writable document property is accessed (for example, the time the document was last printed), then an error is generated and the macro resumes on the very next property.

Sub CleanProp()
    Dim oProp As DocumentProperty
    On Error Resume Next
    For Each oProp In ActiveDocument.BuiltInDocumentProperties
        oProp.Value = ""
    Next oProp
End Sub

There are also commercial metadata cleaners available on the market. These clean not only the information stored in the document properties, but also other identifying data that you might not want distributed with a document. Examples of these types of programs are Metadata Assistant (Payne Consulting Group) and Workshare Protect (WorkShare). You can use your favorite search engine to search for information on these and other cleaners.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1377) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Removing All File Properties.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Inserting a Copyright Mark

One of the most common symbols that can be added to a document is the copyright mark. This tip examines several ways you ...

Discover More

Sorting by Columns

When you think of sorting Excel data, it is likely that you think of sorting rows. Excel also allows you to sort by ...

Discover More

Removing Fingernail Ridges

If you are trying to get the look of glamorous or sophisticated natural nails, you may be foiled in your attempts by ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Cannot Open Multiple Word Documents

What are you to do if you try to open a document and Word automatically closes your previous document? Word is not ...

Discover More

Specifying a Backup Location

Backup files created by Word are stored in the same folder in which the document is located. If you want them stored in a ...

Discover More

Periodically Delete TMP Files

After using Word for a while, you may notice some "litter" of unused files on your hard drive. This tip explains how ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three minus 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.