Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Deleting the Open Document File.

Deleting the Open Document File

Written by Allen Wyatt (last updated October 5, 2024)
This tip applies to Word 97, 2000, 2002, and 2003


Periodically, I go through the files in my Word directories to determine if any of the old documents can be safely deleted. Many times, I need to open the file to examine it before I can make a determination as to whether it should be deleted.

Of course, Word will let you delete a file listed in the Open or Save dialog boxes, but it will not delete the active document—the one that is open at the current time. Rather than close the active document and then delete it by opening the Open or Save dialog boxes, I use the following macro to delete a file that is open.

Sub DeleteThisFile()
    Dim MyFile As String

    MyFile = ActiveDocument.Path & "\" & ActiveDocument.Name
    If MsgBox(MyFile & " will be deleted permanently", _
      vbYesNo, "Delete this File?") = vbYes Then
        ActiveDocument.Close (wdDoNotSaveChanges)
        Kill MyFile
    End If
End Sub

The macro prompts you to make sure that you want to delete the file, and (if you do) it closes the document without saving and then deletes it. You should note that the file does not go to the Recycle Bin, but is immediately deleted.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1346) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Deleting the Open Document File.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Creating a Drawing Object

Word documents can contain more than just words. They can also contain drawing objects such as lines and simple shapes. ...

Discover More

Selecting Formulas

Want to select only the formulas in your worksheet? It's easy to do using the Go To Special dialog box.

Discover More

Highlighting Buried Verbs

Checking the grammar in a document can be complex, especially when it comes to advanced evaluations such as buried verbs. ...

Discover More

Do More in Less Time! An easy-to-understand guide to the more advanced features available in the Microsoft 365 version of Word. Enhance the quality of your documents and boost productivity in any field with this in-depth resource. Complete your Word-related tasks more efficiently as you unlock lesser-known tools and learn to quickly access the features you need. Check out Microsoft 365 Word For Professionals For Dummies today!

More WordTips (menu)

Complex Searches for Documents

When working with lots of documents, you may have need from time to time to discover which of those documents contain ...

Discover More

Open Documents Suddenly Become Read-Only

If a Word document is marked as "read only," that means that you cannot save updates to the document; they must be saved ...

Discover More

Controlling Names of Backup Files

Want to control the name and location of your document backup? Here are some ideas that may help.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six more than 9?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.