Using the Organizer to Manage AutoText

by Allen Wyatt
(last updated March 24, 2018)

Word includes a laborsaving feature that allows you to easily expand the text you are typing; this is referred to as AutoText. Text that you frequently type (or graphics) can be saved under a mnemonic name that is then used to refer to the text (or graphic) in the future.

Many people invest quite a bit of time in developing AutoText entries that closely reflect the type of work they do on a daily basis. As new templates or documents are created, you may wonder how you can quickly copy AutoText entries from one template or document to another. The easy way to do this is to use the Organizer. Follow these general steps:

  1. Start the Organizer, as described in other issues of WordTips.
  2. Make sure the AutoText tab is selected. (See Figure 1.)
  3. Figure 1. The AutoText tab of the Organizer.

  4. Examine the left and right side of the Organizer. Each side can display AutoText in either a document or a template.
  5. Use the pull-down lists on either the left or right to indicate the template or document whose AutoText entries you want to manage.
  6. If you cannot locate the desired template or document using the pull-down lists, click on the Close File button on one side to "free up" an area. Then click on the Open button to locate and open the desired template or document.
  7. Select the AutoText entry you want to copy, rename, or delete.
  8. Click on the Copy button to copy the entry to the other document or template. If the target file already has an AutoText entry with the name of the entry being copied, you are asked if you want to replace it.
  9. Click on the Rename button to change the name of the selected AutoText entry. The Organizer prompts you for a new name.
  10. Click on the Delete button to remove the AutoText entry. The Organizer asks you to confirm your action.
  11. Repeat steps 6 through 9 for each AutoText entry you want to affect.
  12. Click on Close when done.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1339) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Fonts Unavailable in Word

If you have some fonts that don't show up as available in Word, their exclusion can be confusing. Here's a discussion of ...

Discover More

Converting Radians to Degrees

When applying trigonometry to the values in a worksheet, you may need to convert radians to degrees. This is done by ...

Discover More

Printing Non-Printing Characters

Serious users of Word often display non-printing characters on-screen so they can see them easier. If you want those ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Equation Editor Font Color

If you want to change the color used by the Equation Editor, you may be out of luck. In fact, the best solution may be to ...

Discover More

Embedding an Excel Worksheet

Word and Excel are both integral parts of Microsoft's Office suite of applications. As such, Word allows you to embed ...

Discover More

Changing an AutoShape

Got an AutoShape you previously added to a document, buy you now want to change to a different shape? You can change ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 - 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.