Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Sorting Text.

Sorting Text

by Allen Wyatt
(last updated December 5, 2015)

If you do some exploring of the menus in Word, you will find that the Sort option is listed under Table menu. Because of this, many people assume that you can only sort information stored in tables. This is not true; you can sort any information you desire. To sort text, follow these steps:

  1. Select the text containing the information to be sorted. (If you are sorting a table, then simply place the cursor anywhere within the table. If you are sorting regular text, then select the entire list you want sorted.)
  2. Choose Sort from the Table menu. Word displays the Sort Text dialog box. (See Figure 1.)
  3. Figure 1. The Sort Text dialog box.

  4. Using the controls on the dialog box, indicate the way in which the text should be sorted. (For regular text, outside of a table, the normal way to sort is by Paragraphs. When sorting a table, you can select which column of the table you sort by.)
  5. Click on the OK button.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1132) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Sorting Text.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Getting a Double-Spaced Printout

When working with printed documents, many people prefer to see the document double-spaced. If you have a single-spaced ...

Discover More

Finding Cells that Use Conditional Formatting

Conditional Formatting is a great boon to effectively displaying the information in your worksheets. If you want to easily ...

Discover More

Filtering for Purchases within a Given Month

Filtering is a great tool when dealing with large data sets. Knowing how to apply a filter, though, can be a bit tricky at ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Changing Sort Order

When sorting information, Word follows some pretty strict rules. If you want to modify how those rules are applied, you may ...

Discover More

Changing Paragraph Order

Want a quick way to rearrange entire paragraphs of your document? You can easily do it by using the technique described here.

Discover More

Sorting by Headings

Headings are a great way to organize your document. If, after getting your headings in place, you want to sort by those ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three more than 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.