Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Inserting Page Number Cross-References.

Inserting Page Number Cross-References

by Allen Wyatt
(last updated September 14, 2015)

12

Word includes the capacity to add cross-references to page numbers in your document. For instance, you can insert a field that will automatically refer to a bookmark on another page. If the page number containing the bookmark changes, the page number cross-reference changes as well. To insert a page number cross-reference, follow these steps:

  1. Insert a bookmark on the page containing the information you want to cross-reference.
  2. Position the insertion point where you want the cross-reference to occur.
  3. Press Ctrl+F9 to insert field brackets. Make sure the insertion point stays between the brackets.
  4. Type pageref followed by the bookmark name used in step 1.
  5. Press F9 to update the field information.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (957) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Inserting Page Number Cross-References.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 4 + 9?

2019-08-19 14:56:16

Philippe Blanche

Thank you for this! Best regards

2018-09-03 01:37:11

Mukund Toro

Thank you. Just what the doctor ordered. Thanks a million!

2017-05-09 01:11:03

An

So, how do you update all the bookmarks at once, when you have finished the document?

2016-05-04 11:48:54

olexi

I cannot figure it out how to bookmark page numbers without having pages automatically referred to the same bookmark.
please help!!!

2016-02-16 02:36:29

March

Thanks! It help me a lot!

2016-02-05 14:02:16

Andy

You have got to be kidding it is this difficult

2015-02-24 14:05:05

Stuart

I need to cite the page number(s) of a block of text that may, or may not, span more than 1 page. For example, if the reference is all on page 18 I want to say, "see page 18". (Duh :->). However, if that block continues on to page 19 then I want it to say "see pages 18-19". I can possibly try using 2 bookmarks - Start and End, and then an IF field such that {If Page Start = Page End Then "see page Start" Else "see pages Start-End". But that seems way to much work. Is there any other built in way? I tried bookmarking the entire block, but Word only put in the starting page number.

2015-01-24 20:11:31

Juliet

I already have the index completed; however, the contents did not link to the respective pages as did the table of contents.

Please help.

2014-10-22 04:14:44

Mohamed

Thanks. It works well !

2014-07-16 01:13:55

Ashley

Thanks -- very helpful!

2013-10-16 15:03:22

Zach

Thank you! Very quick and easy explanation.

2013-05-09 19:50:52

Gloria Henderson

Thanks useful info for tech writing

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