Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Inserting a Cross-Reference to Text.

Inserting a Cross-Reference to Text

by Allen Wyatt
(last updated January 26, 2018)

12

Word allows you to insert the text of cross-references in the following manner:

  1. Select the text you want to be cross-referenced.
  2. Assign this text a bookmark name.
  3. Position the insertion point where you want the cross-reference to appear.
  4. Press Ctrl+F9 to insert field brackets. Make sure the insertion point stays between the brackets.
  5. Type ref followed by the name of the bookmark used in step 2.
  6. Press F9 to update the field information. Word replaces the field with the text to which the bookmark was assigned.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1391) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Inserting a Cross-Reference to Text.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is four less than 7?

2020-12-21 17:11:02

Spencer Gear

James Collett,

To assign a text a bookmark, use Insert --> bookmark. Then you give a name to the bookmark which coincides with a phrase at the footnote.

A problem I run into is that this option gives "name" and "location" as choices.

I'll make another post dealing with the problems I'm encountering in following the steps to make cross-referencing work.

Spencer


2020-12-16 04:12:52

James Collett

About Step 2: Assign this text a bookmark name.

Qn: How exactly?


2020-09-23 08:43:09

JESSICA DAVIS

Thought I would mention a great Word add-on that makes cross-referencing so much easier. It's called Cross-Reference Manager (https://wordaddins.com/products/cross-references/). It allows you to set up formats for your cross-references so that you don't have to insert multiple references. For example, if you use heading numbers and you insert a reference such as, "for more detail, refer to section'<#> <Title>,' on page <#>," you would have to insert three separate cross-references. With this tool, you can set that up as a format. When you want to insert a reference, you select the item you want to reference and the format you want to use, voila! It also has many tools to avoid issues like misplaced markers that result in more than you expected in the cross-reference and troubleshooting tools to help you find and correct broken references. (No, I didn't create this tool. This endorsement is purely to help my fellow Word users find easier ways to do their work.)


2020-09-22 17:50:47

Ashley Entrikin

Thank goodness for finding this page! Life saver! Thanks so much for the instructions!


2020-08-24 01:46:41

Angel

Doesn't work in my case... I have assigned a bookmark name to a text but when I press F9 at the referencing code, it shows "error! bookmark not defined"...
Thank you


2020-08-20 19:13:38

Spencer Gear

I use Word 2003. I'm following your instructions:

4. Press Ctrl+F9 to insert field brackets. Make sure the insertion point stays between the brackets.
5. Type ref followed by the name of the bookmark used in step 2.
6. Press F9 to update the field information. Word replaces the field with the text to which the bookmark was assigned.

I don't know where to type ref and the bookmark of step 2.

When do I press F9 to update fields.

Many thanks,
Spencer


2019-09-06 11:18:14

Jason

Is there a way to cross-reference text within a note?

For example, I have a document with a graphic that has a note next to it. The graphic takes up almost the entire page, and is intended to be read in landscape mode so I added a text box to rotated it so the text reads vertically. I want to reference this text in the document, but no matter what heading style I apply it does not appear in the "cross reference" list.


Using Office 365 ProPlus


2018-08-23 12:53:16

Tab

Please disregard this question, I had spaces in the BM title which was not allowing me to add the bookmark.
~~~~~~~~~~~~~~~~~~~~~~~~~~~~
I have been using bookmarks to create secondary Table of Contents in my document. So when I follow these steps, MSW10 only allows me to add to the bookmark I am within for the secondary TOC, it won't let me add another. Is there a work around?


2018-08-23 12:47:05

Tab

I have been using bookmarks to create secondary Table of Contents in my document. So when I follow these steps, MSW10 only allows me to add to the bookmark I am within for the secondary TOC, it won't let me add another. Is there a work around?


2015-01-26 11:11:56

cofinoa

Yes, it works.


2015-01-08 10:47:22

gd

No, this didn't work.


2013-02-06 22:48:09

SachinPande

Thank You very much for this tip. It helped me a lot in automizing report.

I made a note of this web-site so that I will always have a look at such small yet very helpful tips and methods


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