Using Delivery Point Barcodes

by Allen Wyatt
(last updated March 24, 2014)

Many people utilize the Envelopes and Labels feature of Word to create their own envelopes. One of the features of the tool is the ability of Word to print delivery point barcodes on your envelopes. Even though several versions of Word provides the ability to add barcodes, that doesn't mean you should add them.

What, exactly, is a delivery point barcode? Glad you asked. The idea behind the barcode is that the sorting machinery at the US Postal Service would read the code to help route mail more efficiently. Depending on what you are mailing (and how many pieces you are mailing), barcodes could help you save money on your postage. (If you want to discover more, visit the US Postal Service Web site at http://www.usps.com or visit your local Post Office.)

Word provides a way to use the Envelopes and Labels tools to add a delivery point barcode on your envelopes. There is a problem with this, however: The US Post Office changed their bar coding standards in late 2006 or early 2007, essentially making the barcodes produced by Word worthless. You can read more about this change here:

http://support.microsoft.com/kb/897290

If you use Word to print barcodes on your envelopes, you my end up with a mailing that you need to redo, as the envelopes may not be accepted by the Post Office.

The best solution? Work with a third-party vendor to verify your mailing and provide the barcodes. You'll need to balance the cost of such a service against any savings in postage that you may realize.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (895) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Searching and Sorting Files Made Easy

Sifting through many files to find the exact file you need can be a bit of a challenge, particularly if you have lots of ...

Discover More

Custom Formats for Scientific Notation

Excel allows you to format your numeric values in a wide variety of ways. One such formatting option is to display numbers in ...

Discover More

Using the Equation Editor for Fractions

How to use the Equation Editor when creating formulae in Word documents.

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

MORE WORDTIPS (MENU)

Maintaining Delivery Address Information for Envelopes

Using the Envelopes and Labels dialog box to print envelopes is quick and easy. It can also be frustrating, however, since ...

Discover More

Removing Return Addresses

Word allows you to print return addresses on your envelopes. You may run across a scenario where the return address is being ...

Discover More

Setting the Return Address Used in Word

When you create envelopes with Word, it normally displays a return address by default. If you can't get Word to retain the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share