Using Delivery Point Barcodes

Written by Allen Wyatt (last updated October 26, 2018)
This tip applies to Word 97, 2000, 2002, and 2003


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Many people utilize the Envelopes and Labels feature of Word to create their own envelopes. One of the features of the tool is the ability of Word to print delivery point barcodes on your envelopes. Even though several versions of Word provides the ability to add barcodes, that doesn't mean you should add them.

What, exactly, is a delivery point barcode? Glad you asked. The idea behind the barcode is that the sorting machinery at the US Postal Service would read the code to help route mail more efficiently. Depending on what you are mailing (and how many pieces you are mailing), barcodes could help you save money on your postage. (If you want to discover more, visit the US Postal Service Web site at http://www.usps.com or visit your local Post Office.)

Word provides a way to use the Envelopes and Labels tools to add a delivery point barcode on your envelopes. There is a problem with this, however: The US Post Office changed their bar coding standards in late 2006 or early 2007, essentially making the barcodes produced by Word worthless. You can read more about this change here:

http://support.microsoft.com/kb/897290

If you use Word to print barcodes on your envelopes, you my end up with a mailing that you need to redo, as the envelopes may not be accepted by the Post Office.

The best solution? Work with a third-party vendor to verify your mailing and provide the barcodes. You'll need to balance the cost of such a service against any savings in postage that you may realize.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (895) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is eight more than 7?

2023-11-11 10:08:03

Ron S

When you are doing document proofreading or editing someone else's document you may need to do repetitive actions. A cue you want to use a macro.

There is a free ebook you can download written by a professional book editor that contains a collection of macros he uses. It introduces a powerful Find/Replace/Edit macro tool he calls "FREdit"



Macros for Editors (Download)
http://archivepub.co.uk/book.html
by Paul Beverly.
This is a free book, which you can download (in zip format) (version: 20 Jan 2022). It contains over 800 macros that will help with a range of different tasks around writing and editing using Microsoft Word.

Table of Contents
General introduction
Introduction to macros
Downloading and running macros
Favourite tools of editors
Favourite tools of proofreaders
Proofreading a book – a possible workflow
Book editing – a possible workflow
Tools for different aspects of editing
Macro Menu – complete macro tool list
Textual analysis
Main pre-editing tool – FRedit
FRedit Manual
Pre-editing tools
Editing – text change
Editing – information
Editing – highlighting
Editing – navigation
Editing – comment handling
Editing – track changes
Other tools
Appendix 1 – Codes for F&R
Appendix 2 – Codes for non-wildcard F&R
Appendix 3 – Codes for wildcard F&R
Appendix 4 – Some useful wildcard expressions
Appendix 5 – ASCII codes
Appendix 6 – Useful unicode numbers
Appendix 7 – Sample stylesheet
Appendix 8 – Sample FRedit list
Appendix 9 – Word 365 options
Appendix 10 – Word 365 menu items
Appendix 11 – Word 2010 options
Appendix 12 – Backing up the Normal Template
Appendix 13 – Word Macro Techniques
Appendix 14 – Video list
Appendix 15 – Macros on video
Appendix 16 – FRedit library
Changes log


2023-11-11 06:08:45

Ken Endacott

The macros RemoveDuplicateWords and FixWordDups will remove duplicate words that are separated by spaces but not by other delimiters such a period or semicolon. This is usually what you want so that a word ending a sentence can be repeated at the start of the next sentence.

FixWordDups requires the same number of spaces following each word but RemoveDuplicateWords will remove the second word even if there are differing numbers of spaces after each word, for example if the second word is at the end of a sentence.

To make FixWordDups do the same, change the line:
If a = b Then
to,
If Trim(a) = Trim(b) Then


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