Using Delivery Point Barcodes

by Allen Wyatt
(last updated October 26, 2018)

8

Many people utilize the Envelopes and Labels feature of Word to create their own envelopes. One of the features of the tool is the ability of Word to print delivery point barcodes on your envelopes. Even though several versions of Word provides the ability to add barcodes, that doesn't mean you should add them.

What, exactly, is a delivery point barcode? Glad you asked. The idea behind the barcode is that the sorting machinery at the US Postal Service would read the code to help route mail more efficiently. Depending on what you are mailing (and how many pieces you are mailing), barcodes could help you save money on your postage. (If you want to discover more, visit the US Postal Service Web site at http://www.usps.com or visit your local Post Office.)

Word provides a way to use the Envelopes and Labels tools to add a delivery point barcode on your envelopes. There is a problem with this, however: The US Post Office changed their bar coding standards in late 2006 or early 2007, essentially making the barcodes produced by Word worthless. You can read more about this change here:

http://support.microsoft.com/kb/897290

If you use Word to print barcodes on your envelopes, you my end up with a mailing that you need to redo, as the envelopes may not be accepted by the Post Office.

The best solution? Work with a third-party vendor to verify your mailing and provide the barcodes. You'll need to balance the cost of such a service against any savings in postage that you may realize.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (895) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is one more than 3?

2019-12-16 15:00:13

Roy

A note potentially of interest to all this:

The IMB resullts are meant for use with mailings, you know, the kind that is cheaper than a birthday card to your grandchild. You have to have a mailer id and serialize each item.

So it ain't the barcodes that helped things get to a particular address by providing the USPS a barcode of the zip code. On the theory it's easier/faster to read in the flow of billions of items a day. Ever see those machines at full speed?

It is instead meant for the purpose of managing the billing of the folks sending you garbage as well as add-on services they like like ACS: address correction services to keep you from fleeing their reach. Though "Occupant" does a pretty good cheap job of that I think. Say, quzi time: is no addressing at all less impersonal than "Occupant"?

And the link below leads to nowhere useful as time has passed it by and digging about gives the above result.

It is not part of Word anymore because most users are NOT set up to do commercial mailings and it is SOLELY for commerical mailers. So no barcodes to help our more expensive mail out. They don't even have allowance for "generic sender" codes. You know, because we paid more we get less and we aren't interested in add-on services.

But if you ever wondered what information they encode (i.e.: who REALLY mailed you that lovely piece of junk), you can type in the code for the bars here:

https://postalpro.usps.com/ppro-tools/encoder-decoder


2018-10-03 15:36:58

Dan

Can I configure my word 2017 version 15.4 to automatically add the bar code? My previous word software did that; but missing on this version.


2016-02-01 14:12:46

Jim

In re to KeepDynamic: their Word download is a trial. The license is $930 or $1,250 (depending on which bar codes you need). Hardly useful to the occasional user.
----------------------

In re to the RIBBS (USPS) "freebie". The link listed opens with a very long, confusing list of all permutations of the various PC and non-PC systems supported. Run down the list until you find:

uspsEncoderMsOffice-1.3.1.zip
This is the link for 32-bit MS Office running on 32-bit or 64-bit Windows.

uspsEncoderMsOffice64-1.3.1.zip
This is the link for 64-bit MS Office running on 64-bit Windows.

NOTE: In either case one gets what they paid for: NO documentation; only a zip file containing one blind installation executable file with no description whatsoever as to what the installer is doing to your computer. IMHO, given the federal government's wonderful handling of even more important things (like taxes and ObamaCare, for example), I would recommend installing this on a junk PC first to see just what exactly it does.
----------------------

I've been checking various articles on this subject -- printing USPS bar codes from M$ Word -- for an hour or two now and I keep seeing the same advice:

Fah getta bout it!

Early Office users aren't going to see any support from M$ on this anyhow. And the Post Office has moved on. Unless you are saving big bucks pre-printing these codes IMHO that advice is very appropriate. Just sayin...


2015-06-30 02:06:13

Chad954

Here is a great software app for Mac users

http://www.ambrosiasw.com/utilities/easyenvelopes-mac/

Its worth the $9.99 to print intelligent bar codes (because POSTNET is no longer used).

Works great!

I'm running on Yosemite.


2015-02-25 13:52:03

Jed

Thank you Anthony M for the tip! I definitely benefited from it.


2015-01-12 01:43:59

Cinpell

Good article, but I want to <a href="http://www.onbarcode.com/word_barcode/">add barcode in Word 2010</a>, can I use Delivery Point to add barcode in my Word documents?


2014-06-25 04:31:16

Benevolent

adding a delivery point barcode in word 2010
http://www.keepdynamic.com/office/barcode-in-word.shtml


2014-05-25 08:48:30

Anthony M

I work for USPS and we do have mail barcode files and encoders that can be downloaded and used with WORD and most operating systems.

It's called the Intelligent Mail barcode (IMB) Encoder. It costs $0.00; nothing; FREE!

Our link for the downloads is below. I hope this tip helps everyone.

https://ribbs.usps.gov/onecodesolution/download.cfm


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