Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Last-Row Border Formatting.

Last-Row Border Formatting

by Allen Wyatt
(last updated November 26, 2016)

Subscriber Smokey Lynne Bare recently wrote about a problem encountered with formatting a table in Word. The table was formatted so the outline border used double lines, and the inside borders used single lines. Everything looked fine until the table extended to a second page. Then, the last line of the last row on the first page didn't switch to a double line, instead remaining a single line.

Before getting into how you can fix this, you should first make sure that you are looking at the table in the proper manner. If you look at the table in Normal view, it won't appear that the table is outlined properly at the page break. Instead, you must view the document in Page Layout view, or in Print Preview. In both of those views you should see the proper outline on the table.

If you still don't, then follow these steps:

  1. Position the insertion point anywhere within the table.
  2. Choose Borders and Shading from the Format menu. Word displays the Borders and Shading dialog box.
  3. Make sure the Borders tab is selected. (See Figure 1.)
  4. Figure 1. The Borders and Shading Dialog Box

  5. Make sure the Apply To drop-down list is set to Table.
  6. Click on the None option. This removes any existing borders from the table.
  7. In the Style list (that shows all the line styles), make sure a single line is chosen.
  8. In the Preview area, click on the two internal lines, making sure that the line appears both horizontally and vertically.
  9. In the Style list, choose a double line.
  10. In the Preview area, click on the four outside lines, one at a time. When finished, the Preview area should be outlined using the double line, but have the single line used for the two internal lines.
  11. Click on OK.

Now, when you view a multi-page table using Page Layout view or Print Preview, the table should be outlined in double lines on each page where the table appears. Only the interior lines should be single. If, for some reason, your table still doesn't behave in the described manner, it could be related to your printer driver. Make sure you have the most current driver for your printer, and try again.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (878) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Last-Row Border Formatting.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Printing without Track Changes Marks

If your document has a lot of markup visible in it, you may want to print a copy of the document that doesn't reflect those ...

Discover More

Saving Personalized Copies of a Document

Need a series of documents that include an individual's name or a company name? Here's a handy little macro that will make ...

Discover More

Standard Text before a Sequence Number

When you use fields to number items within a document, you may want to add some standard text before each field. There are a ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

MORE WORDTIPS (MENU)

Adding Gridlines to a Table

You can easily add borders to your table cells. This tip shows you how.

Discover More

Repeating Table Rows with Manual Page Breaks

Need to make sure part of a table is on one page and part on another? The way to do so is not to use manual page breaks, for ...

Discover More

Shading Table Rows

Need to format the rows of a table so that your data is showcased better? Here are a few ways you can get the shading you ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share