Formatting Datasheet Numbers

Written by Allen Wyatt (last updated March 18, 2023)
This tip applies to Word 97, 2000, 2002, and 2003

The graphs created by Microsoft Graph are based on data contained in a simple spreadsheet called a datasheet. Microsoft Graph displays this data in row-and-column format. You can format the numbers in a datasheet in much the same way as you would in a spreadsheet, like Excel. To format numbers, follow these steps:

Select the cells whose contents you want to format.
Choose Number from the Format menu. Microsoft Graph displays the Format Number dialog box. (See Figure 1.)

Figure 1. The Format Number dialog box

Select a number format to apply to the selected cell.
Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (708) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Getting Rid of Old Windows Updates

Microsoft is constantly updating Windows for various reasons. For most people, those updates are downloaded and installed ...

Discover More

Printing Portions of Mail Merged Documents

When you use a data source to create a bunch of documents in a mail merge, you might not want to print all the documents ...

Discover More

Entering a Name in the Header of a Locked Form

When you lock a document as a form, then Word limits what you can do with that document. That includes not being able to ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Controlling Chart Gridlines

Gridlines are often added to charts to help improve the readability of the data presented in the chart. Here's how you ...

Discover More

Changing the Orientation of Your Chart

Microsoft Graph is a great way to add simple charts to your documents. Once you've got a graph added, you might want to ...

Discover More

Changing Shapes in Microsoft Graph

Microsoft Graph allows you to define the shapes you use to represent data series. Here's how to do it.

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is 7 + 9?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.