Formatting Datasheet Numbers

Written by Allen Wyatt (last updated March 18, 2023)
This tip applies to Word 97, 2000, 2002, and 2003


The graphs created by Microsoft Graph are based on data contained in a simple spreadsheet called a datasheet. Microsoft Graph displays this data in row-and-column format. You can format the numbers in a datasheet in much the same way as you would in a spreadsheet, like Excel. To format numbers, follow these steps:

  1. Select the cells whose contents you want to format.
  2. Choose Number from the Format menu. Microsoft Graph displays the Format Number dialog box. (See Figure 1.)
  3. Figure 1. The Format Number dialog box

  4. Select a number format to apply to the selected cell.
  5. Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (708) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Turning Off Printing of Document Properties

Getting to a printed document is often the entire purpose of using Word. The program, however, allows you to print out ...

Discover More

Allowing Only Form Field Changes

Word allows you to create forms that other people can use to enter information. One of the last steps normally taken with ...

Discover More

Specifying the Y Value in X of Y Page Numbering

Page numbers in Excel headers and footers have always been a source of frustration for users. This tip recounts one ...

Discover More

Do More in Less Time! An easy-to-understand guide to the more advanced features available in the Microsoft 365 version of Word. Enhance the quality of your documents and boost productivity in any field with this in-depth resource. Complete your Word-related tasks more efficiently as you unlock lesser-known tools and learn to quickly access the features you need. Check out Microsoft 365 Word For Professionals For Dummies today!

More WordTips (menu)

Changing Shapes in Microsoft Graph

Microsoft Graph allows you to define the shapes you use to represent data series. Here's how to do it.

Discover More

Inserting Datasheet Rows or Columns

Microsoft Graph provides a handy way to add simple charts to your document without the need for Excel. Those charts are ...

Discover More

Including a Data Table with Your Chart

Microsoft Graph allows you to display both your chart and data, if desired. All it takes is to make a simple change to a ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one less than 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.