Formatting Datasheet Numbers

Written by Allen Wyatt (last updated March 18, 2023)
This tip applies to Word 97, 2000, 2002, and 2003

The graphs created by Microsoft Graph are based on data contained in a simple spreadsheet called a datasheet. Microsoft Graph displays this data in row-and-column format. You can format the numbers in a datasheet in much the same way as you would in a spreadsheet, like Excel. To format numbers, follow these steps:

Select the cells whose contents you want to format.
Choose Number from the Format menu. Microsoft Graph displays the Format Number dialog box. (See Figure 1.)

Figure 1. The Format Number dialog box

Select a number format to apply to the selected cell.
Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (708) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Creating a Drawing Object

Creating simple drawing objects is easy in Excel. All you need to do is use the large number of drawing tools available ...

Discover More

Last Document Saves Not Saved

Click the Save button and you expect your document to be saved, right? What if you later discover it wasn't really saved? ...

Discover More

Selecting a Paper Size

Most of the time we print on whatever is a standard paper size for our area, such as letter size or A4 paper. However, ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2021 or Microsoft 365. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word Step by Step today!

More WordTips (menu)

Picking a Number Format For an Axis

Microsoft Graph is a handy way to add charts to your document if you don't have access to Excel. Here's how to adjust the ...

Discover More

Changing the Default Chart Type

If you don't have Excel installed on your system, Microsoft Graph is a handy way to create simple charts for your ...

Discover More

Selecting Fonts for a Chart

Microsoft Chart uses text to label items in a chart. Here's how to change the font used for that text.

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is two more than 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.