Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Applying Bold Italics.

Applying Bold Italics

by Allen Wyatt
(last updated September 15, 2012)

2

As I am formatting documents, there are many times I need a particular word or passage to be formatted in both bold and italics. Word includes tools (on the Formatting toolbar) that apply bold and italics, but not bold italics. I got tired of doing two clicks, so I created my own tool to apply both formats at once. The resulting macro can then be assigned to a toolbar tool, right next to the Bold and Italics tools.

The simplest way to do this is with a macro as follows:

Sub BoldItalics1()
    Selection.Font.Bold = True
    Selection.Font.Italic = True
End Sub

This macro turns on the attributes, but it doesn't do any toggling. In other words, you can't turn off bold italics by using the same macro, as you can with the individual Bold and Italics tools. This led to the "next generation" macro, which checks to see the state of the selected text before making any changes:

Sub BoldItalics2()
    Dim BIStatus As Integer

    BIStatus = 0
    If Selection.Font.Bold Then BIStatus = BIStatus + 1
    If Selection.Font.Italic Then BIStatus = BIStatus + 1

    If BIStatus = 0 Then
        Selection.Font.Bold = True
        Selection.Font.Italic = True
    End If
    If BIStatus = 1 Then
        Selection.Font.Bold = True
        Selection.Font.Italic = True
    End If
    If BIStatus = 2 Then
        Selection.Font.Bold = False
        Selection.Font.Italic = False
    End If
End Sub

The first lines of the macro increment a variable (BIStatus) depending on whether the Bold or Italic properties are set for the selection. When these lines are complete, BIStatus will be 0 if the selected text is neither bold nor italic, 1 if it is either bold or italic, or 2 if it is both bold and italic.

If BIStatus is set to 0 or 1, then the Bold and Italic properties for the selected text are set. If they were previously set (BIStatus is 2), then both properties are turned off.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (606) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Applying Bold Italics.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Removing Filters and Unhiding Rows and Columns on Multiple Worksheets

Need to remove filters and display all rows and columns in all your worksheets? It is not easy to do manually, but with a ...

Discover More

Character Frequency Count

Word collects a wide range of statistics about your documents, but one of the things it doesn't collect is how many times ...

Discover More

Using Multiple Tables of Contents

Adding multiple tables of contents is a must for some types of document design. Here's a great overview of how you can add ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

MORE WORDTIPS (MENU)

Overlining Characters

Want to add an overline above a character or two in your document? There are several ways you can try, as described in this ...

Discover More

Copying Character Formatting

If you are applying character formatting directly to text rather than using a character style you can copy it from one place ...

Discover More

Engraving Text

Word allows you to format your text in a number of different ways. One rather esoteric way to format your text is by ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 2?

2017-01-10 10:37:19

Dan

Would it be neater to use

If BIStatus < 2 Then

instead of two separate IF statements for 1 and 0?


2016-04-16 11:23:31

Adrian

Allen,

I have a bunch of already existing text in Word 2002 that I need to bold and italicize the first paragraph letter. How do I do this, other than manually?

Thanks so much for answering!

Adrian


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share