Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Using Optional Hyphens.

Using Optional Hyphens

by Allen Wyatt
(last updated July 14, 2012)

Hyphens are often used to split words that appear at the end of a line, allowing the first part of a word to appear at the end of the line and the rest of the word to appear at the beginning of the next line. Word includes tools that allow you to hyphenate your document, as describe in other WordTips.

An optional hyphen is a special character that Word allows you to insert in your document. For instance, you can put an optional hyphen in a word at a normal hyphenation point. Through the course of editing your document, if the word falls at the end of a line, it will be hyphenated as you direct. If the word does not fall at the end of a line, the hyphen is not used and the word remains unhyphenated.

Optional hyphens are created by pressing Ctrl+- (Ctrl and the hyphen or dash key). Word typically doesn't display optional hyphens unless it appears at the end of a line, as described above. If you want to see all your optional hyphens, regardless of their position in a document, follow these steps:

  1. Choose Options from the Tools menu. Word displays the Options dialog box.
  2. Make sure the View tab is selected. (See Figure 1.)
  3. Figure 1. The View tab of the Options dialog box.

  4. Make sure the Optional Hyphens check box is selected.
  5. Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (538) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Using Optional Hyphens.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Conditional Formatting with Data Imported from Access

If you want to apply a conditional format to data imported into Excel from Access, you may run into some difficulties related ...

Discover More

Using the IRR Function

When working with finances, you often need to know the rate of return on a given investment. The most common type of ...

Discover More

Setting a VBA Variable from a Bookmark

Bookmarks are quite helpful in a document. You may want to transfer the contents of a bookmark into a macro variable in order ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Comparing Documents Top and Bottom

Word has a feature that allows you to compare two documents side-by-side. What if you actually want to compare the documents ...

Discover More

Creating Custom Document Properties

Word allows you to keep track of any number of custom properties about a document. Here's how to create those properties and ...

Discover More

Deleting a Page

Want to delete the current page? There is no automatic command to perform this task in Word, but you can create your own ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three more than 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.