Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Controlling Footnote Placement.

Controlling Footnote Placement

by Allen Wyatt
(last updated May 6, 2017)

2

In Word, footnotes can be placed either at the bottom of a page or at the bottom of the text appearing on the page. While this may not seem to be a big difference, it typically comes into play on the last page of a document. The final page may actually end after only a couple lines, sentences, or paragraphs. If you choose to have footnotes placed at the bottom of the page, a large white area may appear between the text and the first footnote on the page. If, instead, you place them at the bottom of the text, the first footnote will appear right after the final text on the page.

To specify where Word 97 and Word 2000 place footnotes on a page, follow these steps:

  1. Select Footnote from the Insert menu. Word displays the Footnote and Endnote dialog box.
  2. Click on Options. Word displays the Note Options dialog box.
  3. Make sure the All Footnotes tab is selected.
  4. Using the Place At drop-down list, select where you want Word to place your footnotes.
  5. Click on OK.
  6. Click on Close in the Footnote and Endnote dialog box if you don't want to add a footnote at this time; otherwise click on OK.

If you are using a later version of Word, you should follow these steps instead:

  1. Select Reference from the Insert menu and then choose Footnote. Word displays the Footnote and Endnote dialog box.
  2. Make sure the Footnotes radio button is selected. (See Figure 1.)
  3. Figure 1. The Footnote and Endnote dialog box.

  4. Using the drop-down list to the right of the Footnotes radio button, select where you want Word to place your footnotes.
  5. Click on Apply to make your change effective.
  6. Click on Cancel if you don't want to add a footnote at this time; otherwise click on Insert.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (516) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Controlling Footnote Placement.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Limiting a Spelling Check

When you perform a spelling check, Word typically checks everything in your document. If you want to limit what is checked, ...

Discover More

Understanding Styles

Styles are a key concept in Microsoft Word. If you understand styles, you will find it much easier to use Word effectively.

Discover More

Formatting Subtotal Rows

Excel automatically formats subtotals for you. But what if you want to change the default to something more suitable for your ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Comments in Endnotes

Able to add comments everywhere, except in endnotes? This seems to be a limitation in Word, but here are some ways to work ...

Discover More

Copying and Moving Footnotes

Want to get your footnotes from one place to another in a document, or even from one document to another document? It's easy ...

Discover More

Footnotes within Footnotes

Need to add footnotes to your footnotes? It's actually allowed by some style guides, but Word doesn't make it so easy.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 1?

2017-06-03 02:37:06

Mario Molinari

A footnote created for page 193, for instance, appears on page 60 or 66 or any other random page. This is the first time ever this has happened to me after close to forty years wordprocessing.
How's that possible? And what can i do. Mario


2017-06-02 10:54:02

Mario

Allen, first time ever in thirty years plus that when creating a footnote the text 'jumps' to the previous page or pages? Never happened before and I cannot simply explain it.
Have you come across this before yourself? Please advise if you can. Mario


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.