Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Repeating Rows for a Table Footer.

Repeating Rows for a Table Footer

by Allen Wyatt
(last updated July 11, 2014)

1

Nancy asked if there were a way in Word to repeat rows at the bottom of a table that spans multiple pages, the same way you can repeat rows at the top of a multi-page table. The short answer is that Word doesn't provide such a capability. If you are willing to experiment a bit, you can try to come up with a workaround that may do the trick for you.

What you want to do is create a document section that contains just your table, and then use the page footers to contain the rows you want repeated from the table. Follow these general steps:

  1. Just before the start of your table, insert a continuous section break.
  2. Do the same thing just after the end of your table.
  3. Select the rows you want repeated at the bottom of the table and copy them to the Clipboard.
  4. Choose View | Header and Footer to display the headers and footers of the document.
  5. Switch to the footer.
  6. Make sure that the Link to Previous option is turned off for the footer.
  7. Select anything that already exists in the footer.
  8. Press Ctrl+V to paste the copied rows into the footer.
  9. Use the controls on the Header and Footer toolbar to advance to the next section. (You should be looking at the footer for the section following the section in which the table resides.)
  10. Turn off the Link to Previous option for this footer.
  11. Delete the table row from this section's footer.
  12. Close the Header and Footer toolbar (click Close).

You are now ready to place the final touches on your workaround. Position the insertion point somewhere in your table, then use the various tabs in the Page Setup dialog box to adjust the relationship between your table and the footer. You'll need to play with the settings on both the Margins and Layout tabs to position the rows in the page footer, and you'll want to make sure that the Apply To drop-down list applies the changes to only the current section (the one with the table in it).

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (415) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Repeating Rows for a Table Footer.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Determining If a Date and Time is within Working Hours

Excel is great at working with times and dates. Sometimes, though, it can be a bit tricky to figure out how to work with both ...

Discover More

Creating and Saving a Document

Need to start writing your new masterpiece? The first step is to create the document that will hold that opus, and then make ...

Discover More

Changing Explorer Navigation Controls

Every time Windows updates the operating system, it seems that they leave out or remove something that somebody loved in the ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Tables within Tables

Inserting a table in a document is easy. Did you know that you can also insert a table within another table? Word allows you ...

Discover More

Headings On Your Printout

If you've got a table that spans multiple printed pages, you probably want to repeat a row or two of that table as a heading ...

Discover More

Creating Tables with Specific Column Widths

Create a table and Word figures out column widths by dividing the horizontal space by the number of columns you want in the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 1?

2017-04-17 09:00:12

Gary Delp

Very tricky, I love it. I will use this regularly. I used to pay good money for the word tip,Maut it seems that that is not part of your business model any more. In any case, thank you for what you do here. I hope your Arizona? Family reunion was great!

I make the assumption that the footer height changes in the section are present only in that section, not the following one.

If after inserting the two section breaks, when you go to the header/footer mode, set both same as previous to off, before you change the table section footer, it makes the after-table footer easier to setup.

Best regards!


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.