Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Files Opening Slowly If Many Files Exist.
by Allen Wyatt
(last updated March 1, 2018)
Lew has some directories that have a lot of document files in them. When he opens a document from that long list of files, Word seems to take a long time to actually do the opening. He wonders if this is a problem with Word or a problem with Windows.
If all you want to do is discover whether the problem is related to Word or Windows, there is an easy way to figure it out: Copy one of the files to its own directory. Grab a watch with a second hand and time how long it takes to open the copy in its own directory. Then, time how long it takes to open the original file in the directory with all the other files.
If it takes just as long to open both files, the problem is most likely with Word. If the file copy opens quicker than the original one, then the problem is most likely with Windows.
If you determine that the problem is with Word, then chances are good that the problem is related to either the size and complexity of the documents you are opening or the document (if the problem only happens with one of two of them) may be on the verge of corruption. The only thing you can do if the issue is size and complexity is to simplify the document, perhaps by breaking it into multiple documents instead of one large document. If you suspect the document is flirting with corruption, you can search through the WordTips website to figure out how to deal with document corruption.
If you suspect the problem is with Windows, then you should reduce the number of files in the original directory. Check to make sure that the directory with all your documents doesn't have any non-document files in it. Get rid of any temporary files and move any backup files to a different directory. You may also want to restructure your directory into multiple directories. It is also a good idea to defragment your hard drive; the slowness could be related to a severely fragmented disk.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11590) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Files Opening Slowly If Many Files Exist.
The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!
Word allows you to save your documents in a variety of different formats. You can specify the format when you actually ...Discover More
Want to save snippets from a document into individual files? There are a couple of easy ways to achieve this goal, as ...Discover More
Backup files created by Word are stored in the same folder in which the document is located. If you want them stored in a ...Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.