Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Reference to a Range of Endnotes.

Reference to a Range of Endnotes

by Allen Wyatt
(last updated July 13, 2013)

3

Michael Smith is working with a client's document that uses endnotes extensively. At times there may be multiple endnote references at a given point in the document. These are shown in Word as, for example, (3,4,5,6). Michael's client would prefer that the reference show as (3-6), showing the range of endnotes rather than an individual enumeration of each endnote.

It is not very common to have multiple endnote references at the same point in a document, therefore it is not surprising that Word does not have an option to list endnote references by range. In fact, style guides take pains to point out that multiple note references at the same location should be "rigorously avoided" (Chicago Manual of Style, Fifteenth Edition, 16.34 and 16.37).

If the client still insists on having multiple endnote references at a single location, one solution is to select the intermediate references in the range, format them as hidden text, and then add a dash. For instance, you could select ",4,5," from the references "3,4,5,6", format the selection as hidden text, and then add a dash to provide the result of "3-6". If you have quite a few such operations to perform in your text, you can automate it slightly by using the following macro:

Sub RefListToRange()
    Selection.Font.Hidden = True
    Selection.Collapse (wdCollapseEnd)
    Selection.TypeText Text:="–"
End Sub

Select the portion you want to hide (such as ",4,5,") and the macro does the hiding and adds the dash.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (211) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Reference to a Range of Endnotes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Fast AutoFill

Want to fill a long column with predictive data? It's easy to do by using AutoFill and a double-click of the mouse.

Discover More

AutoFill with Random Numbers

When entering data into a worksheet, you may have a need to fill a range of cells with a group of random numbers. This task ...

Discover More

Reversing Print Order

When you print a document, does it come out of the printer in the order you need? Here's how to reverse the print order to ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Formatting the Space after an Endnote Number

With lots of endnotes in a document, you may be puzzled by the space left between the endnote numbers and the text that ...

Discover More

Footnotes Don't Automatically Renumber

Editing a document can, at times, be hard work. It isn't made easier if you feel that Word is "fighting" you on some tasks, ...

Discover More

Changing How Footnote References Appear

Footnote references normally appear as superscripted digits, both in the main body of your document and in the footnotes ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 1?

2015-05-15 17:33:48

Divya Jha

really dis site helpef out 2day 4 my late nyt preparation 4 xamss...dis site act like a boon for me;-)


2014-07-03 18:36:47

Nikkie

How do I format the selection as hidden text? Where to add the Macro?


2013-10-24 17:43:11

Tom D

This is great. It is exactly what I needed. I never knew about hidden text in Microsoft Word.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.