Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Pulling Tables Back Into View.

Pulling Tables Back Into View

by Allen Wyatt
(last updated May 6, 2016)

When you first add a table to your document, Word determines column width by dividing the space available between margins by the number of columns in the table. If you later add a column to the table, the inserted column will push the right edge of the table past the right margin. This may make it difficult to "grab" and resize the right-most column.

There are several ways to deal with this type of situation. For instance, you could change to landscape orientation, adjust the column widths, and then switch back to portrait orientation. Another thing to try is to switch to Normal (or Draft) view, as opposed to Page Layout (or Print Layout) view. This allows you to see the columns that extend past the right margin and make any adjustments.

If you want to adjust all the columns so everything fits as well as possible, follow these steps if you are using Word 2000 through Word 2003:

  1. Right-click anywhere within the table. Word displays a Context menu.
  2. Click on AutoFit. Word displays a submenu.
  3. Within the submenu, choose AutoFit to Contents.

The result is that Word adjusts your table so as much of each column is as visible as possible, within the limits of the page margins and according to how much information is in each column. This can sound confusing, and the effects are best understood by trying out the feature with different types of information in your table. If the table is empty, each column is made as narrow as possible, and you end up with a "scrunched" table. If there is information in the table, then each column is made as wide as possible to display all the information in that column. If the table is still too wide, Word narrows the widest columns, thereby wrapping the contents of those columns, until it can fit everything.

If you are using Word 97, a totally different method of fitting your columns has to be used. Follow these steps, instead:

  1. Select the entire table.
  2. Choose Cell Height and Width from the Table menu. Word displays the Cell Height and Width dialog box.
  3. Make sure the Column tab is selected.
  4. Click on AutoFit.

The effect on your table depends on whether your table contains information, or not. If the table is empty, the columns are evenly resized so they fit within the page margins. If there is information in any of the columns, the column width is set so that information fits on a line (if possible). Once your column widths are set in this way, you can do any final column adjustment, as necessary.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (80) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Pulling Tables Back Into View.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Converting Files to Word 2007 Format

Have a bunch of documents in the old Word 2003 file format? Here are some techniques you can use to get them all updated to ...

Discover More

What Changes Did I Make In that Template?

When you make changes that affect a template, Word usually asks you if you want to save those changes when you exit the ...

Discover More

Adding Your Own Menu Items

Want to really make Excel reflect how you work? Why not make some changes to the menu structure so that the menus have your ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

MORE WORDTIPS (MENU)

Aligning Positive and Negative Whole Numbers in a Column

When you use a table to present numeric information, you may want to have Word align the numbers in the table. This can be a ...

Discover More

Setting a Default Table Border Width

When you insert a table into your document, it uses a standard-weight line around each cell in the table. If you want to ...

Discover More

Last-Row Border Formatting

How to make the border on the last row on a page look right.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share