Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: When Replace Doesn't Work.

When Replace Doesn't Work

Written by Allen Wyatt (last updated September 21, 2024)
This tip applies to Word 97, 2000, 2002, and 2003

When you try to replace text in your document using Find and Replace, things may not always work as you would expect. If they don't, check these factors:

Have you made a selection of text? If so, the replace operation will work only within that selection.
Have you cleared the formatting? (Unless the formatting is necessary for what you are trying to do.)
Did you spell the Find What and Replace With text correctly?
Are the search modifiers (match case and whole word) selected properly?

If these factors are set properly and it still doesn't work properly, then you should exit Word and restart the program. You will then be able to perform the replace anew, with Word in a "fresh" condition.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (26) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: When Replace Doesn't Work.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Returning the MODE of a Range

The MODE function is used to determine the most frequently recurring value in a range. This tip explains how to use the ...

Discover More

Detecting Errors in Conditional Formatting Formulas

If an error exists in a formula tucked inside a conditional format, you may never know it is there. There are ways to ...

Discover More

Changing References in a Lot of Defined Names

Need to change some cell references in your defined names? Changing one or two is easy; changing dozens is a good deal ...

Discover More

Discover the Power of Microsoft Office This beginner-friendly guide reveals the expert tips and strategies you need to skyrocket your productivity and use Office 365 like a pro. Mastering software like Word, Excel, and PowerPoint is essential to be more efficient and advance your career. Simple lessons guide you through every step, providing the knowledge you need to get started. Check out Microsoft Office 365 For Beginners today!

More WordTips (menu)

Replacing with Plain Text

When using Find and Replace, how your replacements are formatted will depend on how the text being replaced is formatted. ...

Discover More

Using Search Text in the Replacement

When you use the Find and Replace tool in Word, you may want to include what you searched for in the replacement text. ...

Discover More

Specifying a Number of Matches

The wild card searching capabilities of Word are amazing. One thing you can do with wild cards is to specify not only a ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is 1 + 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.