Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Word Counts for a Group of Documents.

Word Counts for a Group of Documents

by Allen Wyatt
(last updated January 18, 2014)

Lise is working with 50 small documents, many less than a page long. All are in separate files (no master or subdocuments). She'd like to know the total word count in all the files and wonders if there is an easy way to get the count.

One option is to use a third-party add-in that can calculate the word counts for you. Here are three suggestions you may want to check out:

WordCounter: http://www.editorium.com/counter.htm
FineCount: http://www.tilti.com/software-for-translators/finecount/?id=2_finecountv2
Total Assistant: http://www.surefiresoftware.com/totalassistant/

Of course, if you prefer to "roll your own" rather than to rely on somebody else's solution, you can create a relatively simple macro that will step through each file in a folder and calculate a total word count.

Sub GetWordCount()
    Dim docname As String
    Dim NumWords As Long
    Dim NumFiles As Integer
    Dim PathName As String

    PathName = "c:\mypath\"

    NumWords = 0
    docname = Dir(PathName & "*.doc*")
    While docname <> ""
        NumFiles = NumFiles + 1
        Documents.Open FileName:=PathName & docname, Visible:=False
        Documents(docname).Activate

        NumWords = NumWords + ActiveDocument.BuiltInDocumentProperties("Number of words").Value

        Documents(docname).Close savechanges:=False
        docname = Dir
    Wend

    MsgBox ("There are " & NumWords & " words in " & NumFiles & " documents.")
End Sub

To use the macro, make sure you change the PathName variable so that it reflects the path to the folder containing the documents you want to tally. (The path designation must end in a backslash.) When you run the macro, it displays the word count in a message box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5595) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Word Counts for a Group of Documents.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Counting Asterisks

For some operations and functions, Excel allows you to use wild card characters. One such character is an asterisk. What if ...

Discover More

Using a Macro to Select a Modified Table Body

One of the big challenges when processing your data using macros is to make sure that you select all the data (and just the ...

Discover More

Changing the Default Font

Don't like the font that Word uses for a default in your new documents? You can pick a different font, but the way you make ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

MORE WORDTIPS (MENU)

Word Count in Multiple Selections

Getting a word count for an entire document is easy. What you may not know is that some versions of Word can also provide ...

Discover More

Generating a Count of Word Occurrences

Do you need to know the frequency with which certain words occur in your documents? There is no built-in way to derive this ...

Discover More

Running Word Counts

Do you need to keep track of how many words are in your document? Word provides a tool to display a word count on demand, but ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three minus 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share