Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
Learn more about Allen...
Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: X-ing Out Text.
Cindy asked if there is a way to "type over" words with a different character. In particular, she wanted to "x" out some characters. She doesn't want to do a strikethrough, but actually use the "x" character to type over characters already in the document.
The best way to do this in Word is to use EQ field with the \o (overtype) switch. Follow these steps:
eq \o(my text,xxxxxxx)
This field approach works great for short text selections, and you could always convert it into a macro if you have lots of text you want to affect in this manner. The following macro carries this concept even further—it displays the overtype x characters in red, and it doesn't overtype spaces:
Sub OverstrikeWithX2() Dim i As Integer MyString = Selection.Text ' Insertion point only/single character/multiple character range handler If Selection.Characters.Count = 1 Then Selection.MoveRight Unit:=wdCharacter, Count:=1, Extend:=wdExtend If Selection.Characters.Count = 2 Then Selection.MoveLeft Unit:=wdCharacter, Count:=2, Extend:=wdExtend Else Selection.MoveLeft Unit:=wdCharacter, Count:=1 End If Else Selection.MoveLeft Unit:=wdCharacter, Count:=1 End If ' end range handler For i = 1 To Len(MyString) Selection.MoveRight Unit:=wdCharacter, Count:=1, Extend:=wdExtend ' paragraph marker and space handler If Selection.Text = Chr(13) Or Selection.Text = " " Then While Selection.Text = Chr(13) Or Selection.Text = " " If i = Len(MyString) Then Selection.MoveRight Unit:=wdCharacter, Count:=1 Exit Sub Else i = i + 1 Selection.MoveRight Unit:=wdCharacter, Count:=1 Selection.MoveRight Unit:=wdCharacter, Count:=1, _ Extend:=wdExtend End If Wend End If ' end paragraph marker & space handler With Selection .Fields.Add Range:=Selection.Range, Type:=wdFieldEmpty, _ PreserveFormatting:=False .TypeText Text:="eq \o(" .MoveRight Unit:=wdCharacter, Count:=1 .TypeText Text:=",x)" .Delete Unit:=wdCharacter, Count:=1 ' The next three lines turns the overstike "x" red .MoveLeft Unit:=wdCharacter, Count:=1 .MoveLeft Unit:=wdCharacter, Count:=1, Extend:=wdExtend .Font.Color = wdColorRed .Fields.ToggleShowCodes .MoveRight Unit:=wdCharacter, Count:=1 End With Next i End Sub
The macro adds a single field for each character being overtyped, and is therefore appropriate for text of almost any length.
There is also an entirely different approach you may want to try, this time using text boxes. Create a text box using the Drawing toolbar. Inside of the text box, type as many x characters as desired in the font and size desired. Make sure the text box is formatted so it has no fill (which makes it transparent), has no surrounding line, and floats over text with no text wrapping. Drag the text box over the text to be x-ed out, and size as necessary.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3921) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: X-ing Out Text.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!