Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: X-ing Out Text.

X-ing Out Text

by Allen Wyatt
(last updated December 21, 2013)

1

Cindy asked if there is a way to "type over" words with a different character. In particular, she wanted to "x" out some characters. She doesn't want to do a strikethrough, but actually use the "x" character to type over characters already in the document.

The best way to do this in Word is to use EQ field with the \o (overtype) switch. Follow these steps:

  1. Position the insertion pointer where you want the x-ed out text to appear.
  2. Press Ctrl+F9. Word inserts a set of field braces, with the insertion point in the middle of them.
  3. Type the following within the field braces:
     eq \o(my text,xxxxxxx)
  1. Replace "my text" with the text you want x-ed out, and make sure there are enough x characters to cover that text.
  2. Press Shift+F9 to collapse the field and display the result.

This field approach works great for short text selections, and you could always convert it into a macro if you have lots of text you want to affect in this manner. The following macro carries this concept even further—it displays the overtype x characters in red, and it doesn't overtype spaces:

Sub OverstrikeWithX2()
    Dim i As Integer
    MyString = Selection.Text

    ' Insertion point only/single character/multiple character range handler
    If Selection.Characters.Count = 1 Then
        Selection.MoveRight Unit:=wdCharacter, Count:=1, Extend:=wdExtend
        If Selection.Characters.Count = 2 Then
            Selection.MoveLeft Unit:=wdCharacter, Count:=2, Extend:=wdExtend
        Else
            Selection.MoveLeft Unit:=wdCharacter, Count:=1
        End If
    Else
        Selection.MoveLeft Unit:=wdCharacter, Count:=1
    End If
    ' end range handler

    For i = 1 To Len(MyString)
        Selection.MoveRight Unit:=wdCharacter, Count:=1, Extend:=wdExtend
        ' paragraph marker and space handler
        If Selection.Text = Chr(13) Or Selection.Text = " " Then
            While Selection.Text = Chr(13) Or Selection.Text = " "
                If i = Len(MyString) Then
                    Selection.MoveRight Unit:=wdCharacter, Count:=1
                    Exit Sub
                Else
                    i = i + 1
                    Selection.MoveRight Unit:=wdCharacter, Count:=1
                    Selection.MoveRight Unit:=wdCharacter, Count:=1, _
                      Extend:=wdExtend
                End If
            Wend
        End If
        ' end paragraph marker & space handler

        With Selection
            .Fields.Add Range:=Selection.Range, Type:=wdFieldEmpty, _
              PreserveFormatting:=False
            .TypeText Text:="eq \o("
            .MoveRight Unit:=wdCharacter, Count:=1
            .TypeText Text:=",x)"
            .Delete Unit:=wdCharacter, Count:=1

            ' The next three lines turns the overstike "x" red
            .MoveLeft Unit:=wdCharacter, Count:=1
            .MoveLeft Unit:=wdCharacter, Count:=1, Extend:=wdExtend
            .Font.Color = wdColorRed
            .Fields.ToggleShowCodes
            .MoveRight Unit:=wdCharacter, Count:=1
        End With
    Next i
End Sub

The macro adds a single field for each character being overtyped, and is therefore appropriate for text of almost any length.

There is also an entirely different approach you may want to try, this time using text boxes. Create a text box using the Drawing toolbar. Inside of the text box, type as many x characters as desired in the font and size desired. Make sure the text box is formatted so it has no fill (which makes it transparent), has no surrounding line, and floats over text with no text wrapping. Drag the text box over the text to be x-ed out, and size as necessary.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3921) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: X-ing Out Text.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Setting Up Multi-page Columns

Do you need a page layout that features columns that progress vertically across pages instead of horizontally across a page? ...

Discover More

Printing Reversed Images

Ever need to print the mirror image of your document? This tip explains how to reverse your image so it can be used for ...

Discover More

Using Microsoft Graph

Microsoft Graph is a simplistic graphic tool that you can use to quickly add graphs to your document. Here's how to start the ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Consistent Spacing

It is a good idea to make sure that the spacing following each sentence in your document is consistent. Here's a handy macro ...

Discover More

Breaking Lines in E-mail

If you are creating an e-mail in Word, or are creating text that you will paste into an e-mail document, you may want to ...

Discover More

Adding Horizontal Lines at the Sides of a Word

Want to add a couple of horizontal lines at the sides of a word? It can be trickier than it sounds, but there are several ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight minus 3?

2015-07-13 07:24:36

helen bohan

hi
i have followed you instruction above for using an eq field to overstrike characters. however when i press shift and F9 to collapse field I get Error!
any idea what I might be doing wrong?
have used the text box idea successfully but would like to know how to do the field correctly

many thanks
helen


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.