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Endnotes by Chapter

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Endnotes by Chapter.

David has a book manuscript that consists of twenty chapters. Each chapter is in its own document file, and each chapter has its own endnotes. He would like to create one large, single document file for the manuscript, with the endnotes properly separated by chapter at the end, and renumbered from 1-X in each endnote section, as they are now.

This can be done rather easily, as Word allows you to specify that endnotes should appear at one of two places in a document: either the end of each section or at the end of the document itself. Follow these general steps:

  1. Create a new, blank document.
  2. Define the layout for the new document to match whatever layout you want for your book. (Set margins, orientation, etc.)
  3. Display the Footnote and Endnote dialog box. Do this in Word 97 and Word 2000 by choosing Insert | Footnote. Do this in Word 2002 and Word 2003 by choosing Insert | Reference | Footnote. (See Figure 1.)
  4. Figure 1. The Footnote and Endnote dialog box.

  5. Make sure the Endnotes radio button is selected.
  6. If you are using Word 97 or Word 2000, click the Options button. Word displays the Note Options dialog box.
  7. Change the Place At option to End of Section.
  8. Change the Start At value to 1.
  9. Choose the Restart Each Section radio button.
  10. If you are using Word 97 or Word 2000, click OK to close the Note Options dialog box and then click Cancel to close the Footnote and Endnote dialog box.
  11. If you are using Word 2002 or later, click Apply.
  12. Choose Insert | File to insert your first chapter file.
  13. Insert a section break at the end of the chapter file you just inserted.
  14. Insert your next chapter file after the section break.
  15. Repeat steps 12 and 13 for each of your remaining chapter files.

What you end up with is each chapter divided by sections breaks, with the endnotes configured to appear at the end of each section. Numbering of the endnotes will begin at 1 in each section.

The only time this approach will present a problem is if you have section breaks within a chapter. For instance, if you switch from a one-column to a two-column layout within a chapter, then the layout change requires the insertion of a section break. Since endnotes are configured to appear at the end of each section, that means you may have endnotes that appear at the end of your one-column layout and then at the end of the section that marks the end of the chapter. This is probably not what you want.

You can suppress the endnotes for some sections in your document (such as the first part of the chapter, before the layout change), but that presents additional problems with numbering. Since numbering is designed to start at 1 for each section, you may end up with two (or more) endnotes numbered "1" in a single chapter. You can get around this by applying continuous endnote numbering for the entire document, instead of restarting the number in each section.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3854) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Endnotes by Chapter.

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Comments for this tip:

Adrienne    05 May 2016, 13:17
Thank you very much! I had a seven-chapter document in Word 2016 and was having an impossible time getting some chapters' endnotes to appear at the end of the chapter instead of at the end of the document, even though I had section breaks between each chapter. After reading this tip, I split my document into seven documents, made sure each one was set up correctly, created a new, blank document, set it up correctly, and inserted each chapter into it one at a time, with a new section break between each one. Your advice worked like a charm!
EDWIN DOERR    09 Apr 2016, 08:59
In "where do you want your Endnotes? page 1, point 6, layout tab, supress endnotes checkbox, will not allow for a check mark.
How do I change this disallowance to continue usage of this Endnotes' function, as I will not be allowed to utilize this Guide any further?
Please advise!??
Nour Sultan    26 Oct 2015, 07:20
Peter - I think what you can do is the following:
- choose the Endnote to appear at the End of document, but
-then change the format/numbering to 'restart each section'
Good luck!
Nour Sultan    26 Oct 2015, 07:12
Thank you very much. That was very helpfull!
Peter    23 Jul 2015, 07:20
I have a book as a single Word 2003 document. At present the footnotes are numbered continuously from 1 to 80 at the bottom of the page. What I want to achieve is to put them all at the end of the book, but numbered within each of the 16 chapters. How do I achieve that? Thanks Peter
Larry    18 Jul 2015, 09:22

Word nicely separates the endnotes for each chapter in my manuscript, but it doesn't recognize the difference between my preface and first chapter, numbering them continuously.

Any thoughts how I can fix that?

larry    18 Jul 2015, 09:13
I made endnotes work for my manuscript, with separate numbering for each chapter and all the notes at the end.

My problem: Word doesn't recognized my preface as a separate chapter, and has continuous numbering for the notes in preface and chapter 1. (For some reason it does distinguish between notes for last chapter and epilogue, treating each separately).

Any advice?

bernie    19 Feb 2015, 18:40
How do I split a section showing the endnotes at the end of each of the two sections
Nancy    29 Jan 2015, 10:03
No matter what I do the endnotes for all chapters still appear at the end of the combined document.
Sheila    12 Oct 2014, 11:01
I'm having the exact same problem as you are. I either get all the footnotes at the end (when I put the section break at end of each text), or the new text (next chapter) is treated as a new footnote itself with line over it if I put the section break after the footnotes. It seems like there's no clear way to do this - it seems like a bug in the program to me. Have you figured it out?
Amelie    03 Oct 2014, 05:05
Thanks, I have followed all steps, but it does not work on mac. The problem is that when a new section (chapter) is inserted with its own endnotes, it is not possible to insert a section break AFTER the endnotes, because word takes it still as an endnotes space. if the section break is inserted BEFORE the endnotes, than it throws the chapter endnotes at the very end of the document, rather than end of the section.
Hugh beaumont    31 May 2014, 14:24
How anyone is to know that "section break" can be found under the Page Layout tab, under "breaks", then to "Next Page" under "Section Breaks" is beyond me. I, luckily stumbled upon it, because the regular "page break" was unenabled. It took awhile, but I got there. This is like the cook instructor who says to cover the dough with a tea towel. Well, everyone has a tea towel nearby - whatever that is.

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