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Changing the Footnote Continuation Notice

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Changing the Footnote Continuation Notice.

Word allows you to locate your footnotes in a couple different places in your document. Regardless of where you place footnotes, it is possible that a long footnote could overrun the space allocated for footnotes. In such an instance, Word automatically continues the footnote on the following page.

In these cases, you can specify that Word use special wording at the bottom of the footnote area to indicate that they are continued on the next page. For instance, you might want Word to print Continued on next page... at the bottom of any footnotes that will be split. To change the continuation notice, follow these steps:

  1. Make sure you are viewing your document in Normal view. (Click on the Normal View icon at the bottom-left corner of the document, or choose Normal from the View menu.)
  2. Select Footnotes from the View menu.
  3. If you are using Word 2000 or a later version, and you have both footnotes and endnotes defined in your document, Word displays the View Footnotes dialog box. (See Figure 1.) Click on the View Footnote Area radio button and then click on OK.
  4. Figure 1. The View Footnotes dialog box.

  5. Using the Notes drop-down list at the top of the Footnotes pane, choose Footnote Continuation Notice. The current notice appears in the window. (Note that the notice is originally blank, so you might not see anything in the window.)
  6. Change the notice as desired.
  7. When you are satisfied with the wording and appearance of the notice, close the Footnotes pane.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1877) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Changing the Footnote Continuation Notice.

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Comments for this tip:

a-mudafort@aeepr.com    03 Feb 2012, 09:10
Thanks for the information about the footnotes. But I have a doubt, when I insert the footnote in the same page of my document,and beginning the references or information of the footnote. If it is too long, I understand, 5 or 6 lines, I create a footnote continuation notice with a text that continue in the next page. I know that when I create that notice, the Word inmediately insert the notice in the footnote area and continue in the next page. But this did not happen. I continue writting the information in the footnote and the footnote began to upload the document to up one level that in the page I can see only the footnote, practically. That is normal. If not, what error I am doing?

I appreciated a lot in whatever way you can help me. Thanks again for the information.
awyatt    02 Feb 2012, 10:03
See the link at the end of the article. It will take you to a version of this that works with *your* version of Word. (This tip is for older versions than yours.)
Altagracia Mudafort    02 Feb 2012, 09:50
I have the version 2007 and my views icons are: print layout, full reading, web layout, outlining and draft. I supose is draft. When I create a footnote and this is too long, I include the footnote continuation notice and a text in the note pane that indicate that this footnote continue in the next page. I close the footnote pane and change my draft view to print layout. But nothing occur. The footnote continue in the same page and I continue to adding more information to the existing footnote, it continue uploading the text in that page.
 
 

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