Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Updating an Entire TOC from a Macro.

Updating an Entire TOC from a Macro

by Allen Wyatt
(last updated May 21, 2016)

3

If you have a document that contains a table of contents (TOC), and you update the fields in the entire document, Word asks if you want to update the entire table or just the page numbers in the table. This occurs because TOCs are implemented through the use of a field, and when you update all fields you are telling Word you also want to update the field underlying the TOC.

You can update a TOC using a macro by utilizing the TablesOfContents collection. Each item in the collection represents a single TOC in the document. (In most documents the collection will consist of only a single item.) To update the entire TOC, you use this format of the command:

ActiveDocument.TablesOfContents(1).Update

The Update method is what does the work; it updates the TOC. If you want to update only the page numbers in the TOC, you use an entirely different method:

ActiveDocument.TablesOfContents(1).UpdatePageNumbers

Whenever you use commands like these in a macro, it is a good idea to make sure that there is actually a TOC in the document before you try to do any updating. The easiest way to do this is to just check the Count property for the collection, as shown here:

If ActiveDocument.TablesOfContents.Count = 1 Then _ 
  ActiveDocument.TablesOfContents(1).Update

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (301) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Updating an Entire TOC from a Macro.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Countering Compressed Columns

If you open a workbook and find that the width of some of your columns has been changed, the discovery can be frustrating. ...

Discover More

Rechecking Spelling and Grammar

If you ever need to check the spelling or grammar of a document from scratch, it can be confusing knowing the proper steps to ...

Discover More

Determining the Least Common Multiple

Need to figure out the least common multiple of a range of values? It is a snap when you use the LCM function, described in ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

MORE WORDTIPS (MENU)

Creating a TOC that Includes Specific Styles

Want to create a special TOC that contains different elements of your document? It's easy to do if you consistently use ...

Discover More

Two Types of Page Numbers in a TOC

Word, when creating a table of contents, should automatically make sure that the page numbers it shows correspond to the way ...

Discover More

Specifying a Table of Contents Entry

If you need to create a specialized table of contents, you need to know how to add TOC entries to your document. It's easy to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three minus 0?

2016-09-27 08:13:10

Alana

Thanks for this, especially the one that checks if there is a TOC; works like a charm!


2016-09-16 10:46:46

John Gutwirth

Works fine thanks!


2016-06-24 11:16:05

Kevin

This does not update the TOC table for Appendices. This is what I need. Any ideas?


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share