Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Updating an Entire TOC from a Macro.

Updating an Entire TOC from a Macro

by Allen Wyatt
(last updated May 21, 2016)

3

If you have a document that contains a table of contents (TOC), and you update the fields in the entire document, Word asks if you want to update the entire table or just the page numbers in the table. This occurs because TOCs are implemented through the use of a field, and when you update all fields you are telling Word you also want to update the field underlying the TOC.

You can update a TOC using a macro by utilizing the TablesOfContents collection. Each item in the collection represents a single TOC in the document. (In most documents the collection will consist of only a single item.) To update the entire TOC, you use this format of the command:

ActiveDocument.TablesOfContents(1).Update

The Update method is what does the work; it updates the TOC. If you want to update only the page numbers in the TOC, you use an entirely different method:

ActiveDocument.TablesOfContents(1).UpdatePageNumbers

Whenever you use commands like these in a macro, it is a good idea to make sure that there is actually a TOC in the document before you try to do any updating. The easiest way to do this is to just check the Count property for the collection, as shown here:

If ActiveDocument.TablesOfContents.Count = 1 Then _ 
  ActiveDocument.TablesOfContents(1).Update

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (301) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Updating an Entire TOC from a Macro.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using Fields for Fractions

Want a quick way to create fractions? You can do it by using fields, as described in this tip.

Discover More

Combining Multiple Rows in a Column

Do you need to concatenate the contents of a range of cells in the same column? Here's a formula and a handy macro to ...

Discover More

Searching for Optional Hyphens

If you have a document that contains optional hyphens (special characters that mark where a word can be split between ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Paragraph Numbers in a TOC

Word is great at creating a simple, straightforward table of contents. If you want a more non-traditional TOC, however, ...

Discover More

Creating a Simple TOC

Sometimes a table of contents created by Word can have a few too many bells and whistles. Here's how to get rid of the ...

Discover More

Creating a Table of Contents from TOC Fields

If you inserted a bunch of TOC fields in your document, you can create your table of contents quite easily based on those ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five more than 7?

2016-09-27 08:13:10

Alana

Thanks for this, especially the one that checks if there is a TOC; works like a charm!


2016-09-16 10:46:46

John Gutwirth

Works fine thanks!


2016-06-24 11:16:05

Kevin

This does not update the TOC table for Appendices. This is what I need. Any ideas?


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.