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Inserting the Document Revision Number

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Inserting the Document Revision Number.

Every time you save a document in Word, the information in the document properties is updated. Part of the information is a count of how many times the file has been saved. This is referred to as the revision number. You can insert the revision number in your documents and have it updated automatically, if you so desire. To insert the revision number in your document, follow these steps:

  1. Position the insertion point where you want the revision number to appear.
  2. Choose Field from the Insert menu. Word displays the Field dialog box.
  3. In the Categories list, choose Numbering. Word updates the choices in the Field Names list. (See Figure 1.)
  4. Figure 1. The Field dialog box.

  5. In the Field Names list choose RevNum.
  6. Click on OK to close the dialog box and insert your field.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1835) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Inserting the Document Revision Number.

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Comments for this tip:

Bruno    03 Jan 2012, 16:27
If you enable 'Update fields' in your printing options, your hard copies will always show the updated rev number, and your Print Preview button will also become a quick new way to update all the fields in your headers and footers.
K.Vee.Shanker.    02 Jan 2012, 01:30
One suggestion for Alan:
Kindly place the selection bar on the required options of your pictures. In the picture above for example, the selection bar under 'Field Names' could be on RevNum to complement the procedure steps. I've seen such misses in many images.
Diane    29 Nov 2011, 08:27
Ok great, but you still need to do
"update field", can it be automatically

Thank you

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