Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Inserting the Document Revision Number.

Inserting the Document Revision Number

by Allen Wyatt
(last updated July 29, 2022)

Every time you save a document in Word, the information in the document properties is updated. Part of the information is a count of how many times the file has been saved. This is referred to as the revision number. You can insert the revision number in your documents and have it updated automatically, if you so desire. To insert the revision number in your document, follow these steps:

  1. Position the insertion point where you want the revision number to appear.
  2. Choose Field from the Insert menu. Word displays the Field dialog box.
  3. In the Categories list, choose Numbering. Word updates the choices in the Field Names list. (See Figure 1.)
  4. Figure 1. The Field dialog box.

  5. In the Field Names list choose RevNum.
  6. Click on OK to close the dialog box and insert your field.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1835) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Inserting the Document Revision Number.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Toggling Font Assignments in a Macro

If you need to quickly switch a text selection from one typeface to another, one way you can do it is with a macro. This ...

Discover More

Understanding the Big Three Autos in Word

Three of the tools provided in Word are AutoText, AutoCorrect, and AutoComplete. It is easy to confuse what these tools ...

Discover More

Getting Big Macros to Run

Troubleshooting an Excel macro when it causes the entire computer to freeze can be a tedious affair. This tip provides ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Displaying Blanks when Summing to Zero

If you use fields to sum the information in your table columns, you might want to display a blank when the sum is zero. ...

Discover More

Inserting the User's Initials

One of the pieces of information tracked by Word are your name and initials. You can insert your initials by using the ...

Discover More

Jumping Between Fields

Need to step through the fields in a document? It's easy using the shortcuts detailed in this tip.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.